Executive Assistant to Chief Executive Officer Job at The Planet Group in Boston

**MUST LIVE LOCAL TO BOSTON, MA - NH, RI, OR MA**

Title: Executive Assistant

Company: Rapidly growing SaaS company, $50M+

Location: 100% remote-must be in the Boston or surrounding area

Must Haves:

• 5+ years EA experience, including supporting a top executive (CEO and/or President)
• Experience in a growth-oriented ''scale up'' stage type of company
• Tech savvy ( G Suite/Google Workspace and Slack). Ability to troubleshoot systems and also learn new ones.
• Ability to move fast

Plus:

• Technology industry experience
• Start up experience

Executive Assistant

Responsibilities:

• Oversee CEO communications with precision and attention to detail, including drafting and sending emails on behalf of the CEO, coordinating company-wide messages, and managing sensitive investor, board, and M&A correspondence.
• Ensure the confidential handling of all tasks and communications, maintaining the utmost professionalism and discretion.
• Manage office and calendar activities, including handling requests, scheduling, and follow-ups, demonstrating exceptional administrative and organizational skills.
• Provide logistical and detailed support to the Executive Leadership Team (ELT) on an ad hoc basis, including international travel arrangements and onsite meeting coordination, excluding daily calendar management.
• Lead board meeting preparation and logistics, including:

1. Before the Meeting: Coordinating, collecting, editing, finalizing, and disseminating slide decks; arranging travel and accommodations for attendees; and organizing dinner/events.
2. Day of the Meeting: Setting up the room with AV equipment and refreshments, and providing in-person support for any additional needs.

• Plan and execute monthly ELT gatherings, managing travel, accommodations, meeting space coordination, catering, and calendar blocking for seamless in-person meetings.
• Organize and coordinate company-wide events, fostering a positive employee experience, and collecting feedback to improve future events.
• Manage CEO expense reports with accuracy and efficiency.
• Provide support on CEO-led projects, requiring detailed analysis and data-driven insights.
• Assist in implementing and tracking key initiatives and programs to drive organizational objectives.
• Collaborate cross-functionally with departments such as IT, HR, and Security to support organizational needs.
• Offer additional support to other departments as required, ensuring smooth operations across the company.

Qualifications:

• Proven career professional with over five years of experience directly supporting a CEO, demonstrating consistent success and earning strong references from previous executives.
• Highly skilled in executive-level administrative support, with a strong track record of managing complex responsibilities with discretion and professionalism.
• Exceptionally diligent, organized, and tech-savvy with a strong sense of prioritization, confidentiality, and self-motivation.
• Excellent communicator, adept at delivering concise, clear, and thorough messages tailored to diverse audiences, including employees, executives, board members, investors, and M&A stakeholders.
• Advanced verbal and written communication skills, fostering clarity and professionalism in all interactions.
• Proficient in G-Suite (Drive, Docs, Slides) and Slack, with a demonstrated ability to quickly adapt to and master new software and systems.
• Strong emotional intelligence, enabling effective understanding and facilitation of executives’ daily schedules, priorities, and needs.