Administrative Assistant

Salary: See Position Description Location : Clearwater, FL Job Type: Full-time Job Number: 2025-00090 Department: Library Division: LB ADMINISTRATION Opening Date: 12/23/2024 Closing Date: 1/6/2025 11:59 PM Eastern THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER Position Description TARGET ENTRY SALARY: $52,610.06 Current recruitment is for our Library Department. Under general direction, the Administrative Assistant performs highly skilled administrative, technical, clerical, and special project work for various department directors and department management. Duties and Responsibilities Essential Functions : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following: Provides extensive administrative, technical, and clerical support for a large and complex operating department within the city; serves as technical advisor to the departmental management and represents the department in cooperative efforts with governmental entities and other operating units of the city. Gathers and evaluates data relating to the departmental operations and functionality; develops, implements, and maintains reporting and monitoring systems to ensure accuracy and efficiency. Reviews, evaluates, and presents data relating to operations and improvements to existing procedures and equipment; examines organizational problems concerning policy, personnel, enhancement of equipment capabilities, and other factors. Responds to and handles complaints on behalf of departmental management and may be assigned to conduct field reviews, gather information, and make findings. Assists, supports, and facilitates the coordination of all budgetary and financial systems within the various departments; develops and implements management, processing, and administrative systems. Directs, supports, oversees, and executes special projects as assigned; makes inquiries and conducts surveys of departmental operations, practices, techniques, and problems; identifies areas of concern, addresses issues, and makes recommendations for changes and updates. Works closely with divisions and other departments in maintaining the support systems and providing information regarding departmental operations. Based on area of assignment, may administer department safety, travel, and training programs. Based on area of assignment, may support, train and supervise staff; coordinate duties and tasks, complete performance evaluations, and oversee general work quality and assignments; assist with payroll and personnel communications and processing. Performs other duties as assigned. Minimum Qualifications Licenses, Certifications, and Equipment: A valid State driver's license is required. Education and Experience: Bachelor's Degree in Public Administration, Business Administration, Finance, or a related field PLUS one (1) year of experience in an administrative support/mid-management position, preferably within the department to which assigned; OR an equivalent combination of education, training, and experience may be considered. Supplemental Information Knowledge of - Operations, safety, training, travel programs, services, and general functionality for department assigned Budgetary and fiscal operations of various departments Modern management techniques and systems Business and administrative practices Office practices, procedures, and equipment Record keeping, report preparation, filing methods, and records General office policies and procedures; computers and general office equipment Customer service principles Skill in - Organizing work and setting priorities to meet deadlines Completing tasks given both orally and in writing Performing general office and clerical work Developing operating systems and controls Evaluating and analyzing technical and operational data Making operational recommendations Make arithmetic computations quickly and accurately Establishing and maintaining strong office relationships Transcribing and taking dictation Operating a computer and related software Conflict resolution FULL TIME EMPLOYEES ONLY RECEIVE: Health and Wellness initiatives • 100% employee health care coverage • Option for dependent health care • Life Insurance • Optional Dental, Vision, AFLAC • Employee Assistance Program (EAP) • Retirement -General Employee Pension Plan • Voluntary Tax-deferred 457 Plan • Paid holiday, vacation, sick leave plans • Competitive Salaries • Tuition assistance • Training and development opportunities • Travel compensation • Military leave • Bereavement leave • Discount coupons • Service and employee recognition awards PART TIME EMPLOYEES ONLY RECEIVE: Paid holiday, vacation, sick leave plans • Employee Assistance Program (EAP) • Competitive hourly rates • Flexible schedules • Training and development opportunities • Discount coupons • Service and employee recognition awards SEASONAL, VARIABLE, TEMPORARY, EMERGENCY EMPLOYEES RECEIVE NO BENEFITS. 01 What level of Driver's License do you currently possess? CDL A CDL B Regular (E) ID Only Out of State None of the above 02 What is your highest level of education? Masters Degree or higher Bachelors Degree Associates Degree High School Diploma or GED Certificate Completion of 10th grade Less than 10th grade education 03 How many years of experience do you have in an administrative support/mid-management position? No experience Less than 1 year of experience 1-2 years of experience 2-3 years of experience 3-4 years of experience 4 years of experience Required Question