Executive Assistant Job at Stefanini Group in Salt Lake City

Details:

Stefanini Group is hiring!

Stefanini is looking for an Executive Assistant, Location: Salt Lake City, UT

For quick Apply, please reach out to Vikas Pandey- call: 248 728 2615/ email:

vikas.pandey@stefanini.com

• The Executive Assistant (EA) to the CEO provides high-level administrative support to the CEO and serves as a liaison to the Board of Directors.
• This role involves managing the CEO's schedule, coordinating board meetings, handling confidential information, and ensuring smooth communication between the CEO and the Board.

Job Requirements

Details:

Key Responsibilities:

Administrative Support:

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications on behalf of the CEO.

Board of Directors Liaison:

• Coordinate and schedule Board of Directors meetings.
• Prepare and distribute board meeting agendas, minutes, and materials.
• Maintain records of board activities and ensure compliance with governance requirements.

Meeting Coordination:

• Organize and coordinate executive meetings, including logistics, agendas, and follow-up actions.
• Attend meetings, take minutes, and ensure timely distribution of minutes and action items.

Confidentiality and Discretion:

• Handle sensitive information with the highest level of confidentiality and discretion.
• Ensure secure storage and management of confidential documents.

Project Management:

• Assist with special projects and initiatives as directed by the CEO.
• Track progress and ensure timely completion of projects.

Communication and Relationship Management:

• Act as a point of contact between the CEO, board members, and other stakeholders.
• Foster positive relationships with internal and external stakeholders.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of professionalism and discretion.
• Ability to manage multiple tasks and prioritize effectively.

Experience:

• Minimum of 5 years of experience as an executive assistant, preferably in the banking or financial services industry.

Qualifications:
Education:

Bachelor's degree in business administration, communications, or a related field preferred.

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

Pay Range:

$ 30.00 - $ 30.00