Executive Assistant Job at METHODIST RETIREMENT COMMUNITIES in Spring

Job Details

Job Location
MRC Support Office in The Woodlands - The Woodlands, TX

Methodist Retirement Communities (MRC), with a mission to honor and serve older adults as an expression of Christ's love, does so with 13 senior living communities in Texas. When you join the MRC team, you get far more than a job, you get purpose, because here work means more.

MRC in The Woodlands seeks an Executive Assistant to provide administrative support to the President and C-Suite

The Executive Assistant will:

• Serve as board liaison:
  • Planning board and committee meetings, taking and professionally producing minutes; and maintaining board directory, board manual and other items on the Board Intranet site
  • Manage and maintain Board Intranet site
  • Produce certain board packets, working with executive teams to gather info
  • Mentor other Assistants regarding Affiliate board packets
  • May require periodic travel, some day trip and some overnight to assist and/or train
  • Understand bylaws and update upon President's/Board request
  • Track board members of all MRC & Affiliate Boards relative to term limits, and advise President ahead of persons rotating off
  • Coordinate monthly reports to Board members, and other communications on behalf of and as directed by the President
• Record donations into DonorPerfect and produce acknowledgement letters timely and accurately
• Screen phone calls, incoming mail, and e-mail
• Meeting planning and coordination - highly proficient with Outlook
• Cover front office, greeting visitors and accepting deliveries
• Inventory and order kitchen, bathroom and office supplies
• Misc. office duties such as copying and filing

Qualifications

The ideal candidate will have:

• Bachelor's degree and/or equivalent work experience
• At least four years administrative support experience at executive level
• At least one year experience working with boards of directors, non-profit a plus
• Demonstrated high proficiency in Microsoft Office to include Word, Excel, PowerPoint, Publisher, and Outlook; and ability to learn other software
• Excellent written and verbal communication skills
• Positive and professional image
• Must be flexible, detail-oriented, well organized and able to multi-task
• Must fit culture: ICARE = Integrity, Compassion, Accountability, Respect and Excellence

We offer

• Health, dental, vision insurance
• 401k plan with match
• Begin earning PTO on day 1
• Quarterly bonus
• Employee emergency fund
• Time off to volunteer
• Flexible schedule including every other Friday off
• Conveniently located small professional office near Woodlands Mall