Professional Secretary I, 10.5 months/year Job at Davenport Community Schools in
Davenport Community Schools, Davenport, IA, United States, 52804
Professional Secretary I, 10.5 months/year JobID: 11417
+ Position Type:
Secretarial/Clerical/ Professional Secretary I 10.5 Month
+ Date Posted:
10/3/2024
+ Location:
West High School
+ Closing Date:
Open Until Filled
West High School or DepartmentProfessional Secretary I, 10.5 month Assignment Open10/3/24 Date
7:15 am Start Time3:45 pm End Time8.0 Number of Hours/DayClerical Classification9-12 Grade Level
1/6/25 New Assignment Date
Currentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2024-25, $17.83/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 10/3/24 THRU 10/10/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): 10/3/24 until position is filled.
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
+ Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.
+ Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
+ Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested.
+ Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments)
+ Greet families new to West, assist counselors and Administration.
+ Assist offices with mass mailings, report card distribution, and schedule distribution.
+ Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website.
+ Enter student discipline data into Infinite Campus
+ Assist with and monitor and/or enter student information into Campus for the purpose of RTI block.
+ Prepare mail for pick up
+ Assist with registration duties. Wait on parents/guardians.
+ In charge of locker assignments for students. Keep records of used lockers and replace padlocks on lockers that are empty.
+ Assist with all end-of-year office functions.
+ Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.)
+ Start-up, shut down, securing of office and machines on a regular basis.
+ Assist all other secretaries in the building when needed
+ Other duties as assigned by Principal & Associate Principals
Physical Requirements of Position:
+ Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds
+ Ability to hear and understand speech at normal levels in person and/or on the telephone.
+ Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
+ Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
+ Excellent Attendance REQUIRED must have an excellent attendance record.
+ Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus.
+ Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate
+ Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information
+ Must be a team member and have good communication skills, both oral and written
+ Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally
+ Flexibility in meeting the needs of students and the school
+ Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers