Professional Secretary II, 10.5 months/year Job at Davenport Community Schools i
Davenport Community Schools, Davenport, IA, United States, 52804
Professional Secretary II, 10.5 months/year JobID: 11436
+ Position Type:
Secretarial/Clerical/ Professional Secretary II 10.5 Month
+ Date Posted:
10/23/2024
+ Location:
Eisenhower Elementary
+ Closing Date:
Open Until Filled
Eisenhowever Elementary School or DepartmentProfessional Secretary II 10.5 months Assignment Open10/23/24 Date
7:00 am* Start Time3:30 pm* End Time8.0 Number of Hours/DayClerical ClassificationK-5 Grade Level
ASAP New Assignment Date
*hours may change as these are set up the buildingCurrent secretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2024-25, $17.83/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 10/23/24 THRU 10/30/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN 10/23/24 until position is filled
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
+ Maintain a calm, welcoming, professional office environment
+ Maintain confidentiality in all situations working with students, staff and parents.
+ Maintain Infinite Campus system for the purpose of student management - Register students, update records, assist with monitoring student attendance, and collect and enter service fees.
+ Utilize PC computer to create documents for building, parent letters and staff (word processing, Excel programs and Google Suite).
+ Maintain Cumulative Folders on Infinite Campus and use of DocuShare scanning process.
+ Request school records for in-coming students and process out records for students leaving.
+ Bookkeeping/Accounting: Use of In-Touch and Business Plus systems
+ Use of AESOP for guest teachers, including securing guest teachers.
+ Document student office referral calls.
+ Maintain all building personnel attendance records.
+ Responsible for staff payroll information and processing including Time Clock.
+ Order all building supplies, curriculum materials, and catalog orders.
+ Submit and process building C forms, invoices, and direct payments for the building.
+ Answer phone and accurately record and give messages.
+ Submit work orders for repairs for any office machines and equipment.
+ Direct office para-educator staff.
+ Create and distribute monthly school newsletter sent home to families.
+ Assist the nurse as needed including dispensing medications.
+ Other duties as assigned by principal.
+ Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students and families to ensure each child reaches his/her full potential.
+ Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully.
+ Must be willing to support and implement Davenports multi-tiered system of supports (MTSS) for behavior, academics and SEBH.
Physical Requirements of Position: Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds Ability to withstand weather for outside activities. Ability to bend squat and kneel Ability to hear and understand speech at normal levels in person and/or on the telephone. Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone. Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
+ Must have High School diploma or GED equivalency.
+ Ability to work well under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations!
+ Attentive to detail and accuracy; good organizational and communication skills.
+ Ability to take initiative in identifying tasks to be accomplished.
+ Experience with diverse populations.
+ Skilled in use of IC, DocuShare, In-Touch, Business Plus, AESOP, Time Clock, Raptor, and Microsoft Office including Word and Excel
+ Have training or become trained in dispensing medication.