NTG Staffing is hiring: Executive Assistant in Houston

New Tech Global is seeking an Executive Assistant for a client located in the Houston, TX (77053) area. This is a direct hire opportunity paying $80-120k.

We are looking for a dynamic professional ready to support the President/CEO and two executive level VP's that report up to him.

KEY RESPONSIBILITIES:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned - such as personal events and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issues

SKILLS AND QUALIFICATIONS:

• Bachelor's degree required
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

PREFERRED ATTRIBUTES:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Estimating Dept Support
Act as administrative director for the Houston estimating dept

• Receive/Download project documentation and organize in SharePoint
• Manage the RFP log by adding new records and updating through the bid process.
• Communicate meeting dates and times to the team. Make sure someone is assigned to attend.
• Send out request for quotes to subcontractors and suppliers. This includes documenting who received RFQs, updating status of receipt, and checking for completeness of submittals
• Coordinate the writing, editing, and formatting of proposals, statements of qualifications, presentations. *I think the estimators still need to prepare most of the submittal. They can get the proposal template prepared and clarifications populated. This role will ensure it is presentable and through.
• Develop, organize, update, and format marketing materials (resumes, project experience lists, etc.)