SECRETARY/ACCOUNTANT Job at West Virginia Department of Education in Charleston

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
12/16/2024

Location:
Maintenance

Closing Date:
01/06/2025

County:
Raleigh County Schools Application Procedure:
Apply online

AN EQUAL OPPORTUNITY EMPLOYER
No person in the United States shall, on the grounds of race, color, or national origin, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Teresa Lewis, Title IX Coordinator, 105 Adair Street, Beckley, WV 25801, 304-256-4500 n

RALEIGH COUNTY SCHOOLS Job Description

"Accountant II" means a person employed to maintain accounting records and to be responsible for the accounting process associated with billing, budgets, purchasing and related operations.

"Secretary II" means a person employed in any elementary, secondary, kindergarten, nursery, special education, vocational, or any other school as a secretary. The duties may include performing general clerical tasks; transcribing from notes; stenotype, mechanical equipment, or a sound-producing machine; preparing reports; receiving callers and referring them to proper persons; operating office machines; keeping records and handling routine correspondence. Nothing in this subdivision prevents a service person from holding or being elevated to a higher classification;

PERFORMANCE RESPONSIBILITIES: Additional Duties may be assigned.

• Maintains confidentiality, unquestionable integrity.
• Provides secretarial, bookkeeping and administrative support.
• May be responsible for scheduling of professional trips and/or in-services.
• Ability to produce reports or process purchase orders using the county accounting system.
• Can produce accurate work with frequent interruptions.
• Serves in a liaison capacity between the building/program and the public.
• May schedule the facilities/coordinate and make necessary arrangements for activities and/or meetings.
• Establishes and maintains effective relationships with students, staff and community.
• Maintains inventory of supplies and equipment.
• Deals extensively with staff and community.
• Keeps administrator(s) informed of all aspects of building/program requirements.
• Ensures that effective office procedures are established and maintained.
• Prepares accurate written communications including letters, newsletters and notices.
• Prepares various reports and communication for building, as directed.
• Complies with State Law and County policies and regulations.
• Accurately prepares county, state and federal reports from raw data, which includes generating charts and graphs on the computer as necessary.
• Greets visitors, answers phones, responds to inquiries and accurately routes messages.
• Multi-task; manage many responsibilities simultaneously
• 'Secretary II' means personnel employed in any elementary, secondary, kindergarten, nursery, special education, vocational or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers and referring them to proper persons, operating office machines, keeping records and handling routine correspondence.
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability in working effectively with administrators and other staff personnel. ß Experience with the operation of computers and software.
• Must have strong communication and interpersonal skills.
• Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents. Excellent keyboarding skills required with good grammatical spelling and punctuation.
• Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication.
• Ability to perform duties in full compliance with county requirements and Board policies.
• Additional duties may be assigned by the Superintendent or his/her designee.

Salary schedule is available on Raleigh County's website, http://boe.rale.k12.wv.us