Executive Assistant - Executive Job at Smile Doctors , LLC in Dallas

Looking for a position that makes you smile?

We're seeking an Executive Assistant to join our growing team.

The Executive Assistant is responsible for providing high-level administrative and departmental support for one or more executives. Acts as support resource and back-up for Executive Assistant to CEO

• Manage all administrative functions for assigned executives, including complex calendar management, travel arrangements, and cross-functional meeting coordination
• Attend select meetings with or on behalf of the executive, taking comprehensive notes, tracking action items, and maintaining organized records of discussions; coordinate follow-up activities, disseminate relevant information, and ensure timely communication to appropriate stakeholders
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure actions required are addressed in a timely manner
• Organize and assist with team activities such as department and all-hands meetings, off-sites, and team social events
• Obtain, assemble, and analyze information and data from a variety of sources in order to compose and produce various presentations, business correspondence, reports, confidential documents, and/or forms
• Interface regularly with various levels of internal team members and external partners, providing information for both routine and complex inquiries
• Work closely with the leadership team and other assistants to provide support to the organization
• Manage expense report coordination and submission

Your special skills:

• Strong written and oral communication skills
• Strong organizational and project management skills
• Detail focused with the ability to balance multiple priorities
• Ability to work under tight deadlines with limited supervision while providing consistent and professional service

Prerequisites for success:

• High School Diploma or equivalent
• Five (5) years of executive administrative support, meeting planning, and calendar management experience for VP level or higher required

• Strong proficiency with Microsoft Office products and applications such as Outlook, Teams, Word, PowerPoint, and Excel
• Accurate and efficient typing skills

We saved the best for last.

In exchange for the dynamic contribution you'll bring to our team, we offer:

• Competitive salary
• Medical, dental, vision and life insurance
• Short and long-term disability coverage
• 401(k) plan
• 3 weeks paid time off in your first year + paid holidays
• Discounts on braces and clear aligners for you and your family members

Why Smile Doctors?

As the nation's leading Orthodontic Support Organization, Smile Doctors is shaping the future of orthodontics through strategic partnerships with top local doctors. We provide best-in-class support services so our partner orthodontists can focus on what they do best - driving extraordinary treatment outcomes and providing patients with an unmatched experience.

With hundreds of partnered practices across the nation, our synergistic approach has made us the fastest-growing organization in our industry and produced an ever-expanding need for top talent as we continue our unprecedented trajectory. To us, there's no such thing as "top of our game." We're always climbing higher - together. And as our business grows, there's plenty of room for our team to grow their careers, too.

Our dynamic support services team is comprised of world-class professionals whose diverse experiences drive innovation and development. Together, we are committed to passionately helping others achieve their best, most confident smiles.

This is the perfect opportunity to grow with an expanding organization! Apply today!