State of South Dakota is hiring: Senior Secretary in Sioux Falls

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 29671
Agency: Health
Location:Sioux Fall, SDSalary: $19.72-$23.20 Hourly, depending on qualifications
Pay Grade: F
Closing Date: Open Until Filled

This is a Part-Time >= 20 Hours Weekly position with the Department of Health, Board of Pharmacy. For more information on the Department of Health, Board of Pharmacy, please visit https://doh.sd.gov/licensing-and-records/boards/pharmacy/.

The South Dakota Board of Pharmacy is seeking a skilled and detail-oriented Senior Secretary to serve as the primary point of contact for the Board in person and over the phone. This role supports licensure processes and office operations through advanced clerical and secretarial functions requiring independent judgment, analytical thinking, and effective problem-solving. The successful candidate will play an essential role in managing online filing systems, maintaining databases, coordinating communications, and facilitating efficient team operations.

This position offers a dynamic and supportive team environment where your contributions directly impact the public health and safety mission of the Board of Pharmacy. With a flexible schedule designed to support work-life balance, it is an ideal opportunity for someone looking to apply their administrative expertise in a meaningful and collaborative role.

Duties and Responsibilities:

• Serve as the first point of contact for the Board of Pharmacy, addressing inquiries and providing accurate information to internal and external stakeholders.
• Perform high-level clerical and secretarial duties, including managing online filing systems, updating databases, and ensuring accurate records management.
• Support licensure processes by coordinating documentation, responding to inquiries, and ensuring compliance with procedural standards.
• Maintain confidentiality while handling sensitive information related to licensure and board activities.
• Prioritize tasks and collaborate with team members to ensure office operations run smoothly.
• Compose, proofread, and edit business correspondence to align with professional standards.
• Ensure timely responses to emails and other forms of communication.
• Other duties as assigned

The Ideal Candidate Will Have:

• High school diploma or equivalent (additional education preferred but not required).
• Familiarity with general office procedures, business letter composition, and database management.
• Exceptional customer service and phone communication skills.
• Strong organizational abilities, attention to detail, and time management expertise.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Prior experience as a secretary, receptionist, or administrative assistant (preferred).
• The ability to work both independently and as part of a team, demonstrating initiative and flexibility.
• A professional demeanor and punctuality, with a commitment to maintaining high ethical standards.

Knowledge of:

• business English including grammar, spelling, and punctuation;
• modern office equipment, practices, and procedures;
• computer software applications;
• bookkeeping methods;
• General office procedures and practices;
• Business letter composition, including grammar, spelling, and punctuation;
• Departmental rules, laws, and procedures.

Skills:

• proficiency in Microsoft Office applications and database management systems;
• basic bookkeeping and accounting;
• effective filing, scanning, and faxing techniques;
• timely and professional email communication.

Ability to:

• type accurately in positions requiring keyboarding;
• operate a variety of office equipment;
• set up and type copy in a variety of formats such as narratives, manuscripts, business correspondence, statistical tables, etc.;
• proofread and edit rough copy for grammar, spelling, syntax, and style;
• calculate solutions to arithmetic problems involving addition, subtraction, multiplication, division, and percentages;
• communicate in a concise and effective manner;
• compose a general business letter;
• read and comprehend written materials;
• accurately record, file, and transmit information;
• accomplish assigned professional tasks;
• organize and coordinate activities;
• research and compile data;
• establish and maintain effective working relationships with other employees and the general public;
• exercise tact, patience, and discretion in communicating and dealing with persons of varying backgrounds and temperament;
• Coordinate with staff to prioritize and manage tasks efficiently;
• Work independently to complete licensure-related duties at a high level of accuracy and professionalism.

Additional Requirements: To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/. This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=TI
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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