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Ottawa County, MI

Secretary (Parks & Recreation Dept.) Job at Ottawa County, MI in Michigan Center

Ottawa County, MI, Michigan Center, MI, United States, 49254


Salary: $19.07 - $24.79 Hourly

Location : MI, MI

Job Type: Full-Time

Job Number: New

Department: Parks and Recreation

Opening Date: 12/27/2024

Closing Date: 1/17/2025 5:00 PM Eastern

FLSA: Non-Exempt

Bargaining Unit: Group T

Job Description

Provides clerical support to other staff members and assists in the processing of county park records. Provides customer service assistance to the public, collects and records fees for park reservations and other payments. Answers phones, types a variety of forms and documents, and assists in maintaining record keeping systems.

This is a full-time, benefited position working Monday through Friday, 8:00 am to 5:00 pm at the Park Operations Center located at 16777 Fillmore Street, West Olive, MI 49460.
Essential Job Functions

The essential functions of this position include, but are not limited to, any combination of the following:
  1. Assists the public and answers questions in person, by telephone, by fax, or by e-mail regarding park system, department policies and procedures, documents, reservation requests, and acquires special documentation and patron requests for distribution to park supervisors.
  2. Maintains filing system.
  3. Receipts and balances monies for Nature Education Center weekly sales and various park services, fees, and reservations. Prepares deposit for submittal to the Treasurer's Office.
  4. Enters data into various computer systems including responsible for maintaining the mailing database.
  5. Types various correspondence, reports, contracts, and other documents for department.
  6. Prepares and processes outgoing mail and receives and distributes incoming mail.
  7. Processes and enters purchase order requests as directed by Administrative Assistant.
  8. Processes P-card transactions and invoices for all Parks staff.
  9. Performs other functions as assigned.
Required Education, Training and Experience

High school diploma or GED required, combined with two years of front desk office experience, including work experience with various computer programs and office equipment.
Additional Requirements and Information

Required Knowledge and Skills:
  1. Good working knowledge of general office protocols, practices, and procedures.
  2. Computer literacy, including a good working knowledge of word processing, spreadsheet, desktop publishing, and database management software.
  3. Fast and accurate keyboarding skills.
  4. Excellent interpersonal communication and customer service skills
  5. Ability to interact positively and professionally with elected officials, appointees, County executives and administrators, community and business representatives, and members of the general public from a wide range of cultural and socio-economic backgrounds and with widely divergent communications skills.
  6. Good verbal and written communication skills.
  7. Good organizational skills and the ability to prioritize the workload.
Physical Requirements:
Must be able to lift up to 30 pounds.
Must be able to enter and retrieve information on the computer.
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.

Working Conditions:
Work is generally performed in a normal office environment.

This position is benefited and is subject to the Group T manual.

Ottawa County offers a wide range of benefits to support you in your career. View the for more information.

The current Group T manual can be The Ottawa County Universal Wage Scale

**Part-time benefitted positions will recieve prorated benefits.