Executive Assistant - Neighborhoods Job at City Of South Bend in South Bend

Title Executive Assistant - Neighborhoods Open Date 10/30/2024 Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Bargaining / Non-Bargaining Non-Bargaining Division Community Investment Location Community Investment Reports To Chief Neighborhoods Officer Schedule Monday-Friday, 8ap-5pm. Nights/weekends as needed, schedule may vary based on departmental needs. Pay Rate $50,000-$63,000 annually Description This position will start after January 1, 2025 Pay Range: $50,000-63,000 POSITION SUMMARY: The Executive Assistant will provide administrative support for the Chief Neighborhoods Officer and executive level staff while exercising a high degree of discretion. As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values: Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations: Champion Values and Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness and Safety. SUPERVISION EXERCISED: Supervisory responsibility of Community Investment interns will not be initially expected but may be added at a later date. ESSENTIAL DUTIES AND RESPONSIBILITIES: This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected. Manage schedules for the Chief Neighborhoods Officer and executive staff including meetings, public appearances, speaking engagements, and travel arrangements. Compose correspondence responding to constituent concerns, requests for information, and interdepartmental communication. Assist in resolving customer concerns through listening, analyzing, investigating, mediating, providing information, and referrals. Coordinate with internal and external stakeholders to ensure successful implementation of programs, processes, and resources by the Neighborhoods Division. Prepare staff reports, agenda packets, meeting minutes, and provide other administrative support for the Animal Welfare Commission, Urban Enterprise Association of South Bend, and Community Homebuyers Corporation. Prepare and distribute communications, including legal documents and notices, on behalf of the Animal Welfare Commission, Urban Enterprise Association of South Bend, and Community Homebuyers Corporation. Assist with research, and compilation and submission of records related to Access to Public Records Act (APRA) requests. Process requests for payoffs associated with fees, fines, penalties, and/or citations issued by the Neighborhoods Division including creating legal documents to release liens, judgments, and/or special assessments. Coordinate office equipment needs, supplies, purchases, and maintenanc