Faegre Drinker Biddle & Reath LLP
Legal Administrative Assistant
Faegre Drinker Biddle & Reath LLP, Denver, CO, United States
Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.
Job Description Summary:
Faegre Drinker has a unique opportunity for a dedicated Legal Administrative Assistant to work with a partner in our Intellectual Property practice. In support of the partner, this position will collaborate with other talented individuals across the firm who share a passion for doing great work in the best interest of our clients.
While this is a fully remote position, candidates must reside in Denver, Colorado or Scottsdale, Arizona.
Job Description:
What you would do:
Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.
What is required:
Apply now if you are ready to join the Faegre Drinker team!
Application deadline: February 28, 2025
Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.
In compliance with Colorado state law, you have the right not to identify your age, including by not disclosing your date of birth or dates of attendance or graduation, to us as part of your application and hiring process. You may redact this information (i.e., age, date of birth, and dates of attendance / graduation) from your application and related materials. If you choose to redact this information, please do so in a manner that allows us to read the other data on the applicable document(s) (e.g., if redacting the year you graduated from your transcript, please ensure other items on your transcript are legible).
Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.
Job Description Summary:
Faegre Drinker has a unique opportunity for a dedicated Legal Administrative Assistant to work with a partner in our Intellectual Property practice. In support of the partner, this position will collaborate with other talented individuals across the firm who share a passion for doing great work in the best interest of our clients.
While this is a fully remote position, candidates must reside in Denver, Colorado or Scottsdale, Arizona.
Job Description:
What you would do:
- This dedicated LAA role will provide a full range of legal administrative support to one attorney in our Intellectual Property practice group:
- Accurately and timely enter and/or close assignment timesheets
- Schedule meetings, conference calls and make travel arrangements
- Develop ongoing task list, track deadlines, and provide reminders to assigned attorney
- Assist with e-mail management - review and organize e-mails, flag priority e-mails and file them appropriately
- Draft, review and manage legal documents and correspondence to ensure accuracy and compliance
- Manage CLE requirement and deadlines
- Assist with client relationship management
- Coordinate the client billing process
- Assist with proforma review, budget tracking, billing, invoicing and financial tracking
- Assist with developing budgets for new cases and managing budget for existing cases
- Work in tandem with the firm's Finance department to ensure billing is promptly processed and collected
- Partner with key firm stakeholders to assist attorney with business development opportunities, event coordination, and to ensure client needs are timely met
- Efficiently utilize all necessary Firm/practice group software (Intapp Billstream, Chrome River, conflicts/matter opening software, iManage, Outlook, Word, Excel, etc.)
- Other administrative tasks, as assigned
- Administrative Support. Plan and implement projects of varying complexity (assemble documents, create presentation materials, coordinate with others around events); plan ahead to minimize avoidable last-minute scrambles; take initiative and responsibility for work product and outcomes; track results to ensure completion of goals and projects; draft correspondence and documents as needed.
- Manage and optimize schedule. Manage assigned partner's schedule to make the most of available time; proactively look for efficiencies (when booking travel or meetings for example); protect time for deep work and unexpected events; exercise good judgment to prioritize what matters most. Additionally, candidate must have willingness to be flexible with their time and adjust to a changing work environment.
- Communications. Communicate frequently with assigned partner to ensure alignment on priorities; develop relationships and communicate effectively with people within and outside of the firm; proofread documents and generally pay close attention to detail to minimize avoidable mistakes. Diligently monitor, maintain, review, and respond to client-specific communication with meticulous attention to detail.
- Client Relationships. Coordinate meetings with clients including related travel and communications; collaborate with client development & marketing team members for optimal meeting preparation; prepare draft client thank-you letters, reports and other follow up items.
- Filing and Retrieval. Maintain up-to-date and efficient filing and organizational systems to ensure fast and accurate retrieval of needed information and to avoid inefficiency; ensure the proper storage and destruction of obsolete confidential materials.
- Judgment and Discretion. Exercise good judgment in performing responsibilities, including taking initiative and asking for direction or clarification as appropriate; handle confidential and sensitive information using good judgment and taking needed steps to prevent unauthorized disclosures; ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations.
- Practice Support. Build effective relationships with the key departmental management across the firm with an eye towards leveraging firm resources effectively; collaborate effectively with others in the firm; demonstrate comfort with ambiguity and frequent changes in needs and priorities; remain calm and focused to exercise good judgment in challenging situations.
- Flexible working environment for work-life success
- Opportunity to participate in firm-sponsored volunteer events
- Wellness programming with personalized content and activities
- Professional environment and the opportunity to work with experts at the top of their fields
- Variety of health plan options, as well as dental, vision and 401(k) plans
- Generous paid time off
Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 37.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.
What is required:
- 5+ years of legal administrative or executive administrative experience, preferably with 1+ year of experience supporting a C-suite executive or executive partner
- Minimum of high school graduation; business school, paralegal certificate or related professional legal secretarial degree preferred
- Experience in an Am Law 100 or Am Law 50 firm preferred
- Proficiency in Microsoft Outlook, Word and Excel
- While individual will initially work with a singular partner, this role, over time, may take on additional lawyers.
Apply now if you are ready to join the Faegre Drinker team!
Application deadline: February 28, 2025
Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.
In compliance with Colorado state law, you have the right not to identify your age, including by not disclosing your date of birth or dates of attendance or graduation, to us as part of your application and hiring process. You may redact this information (i.e., age, date of birth, and dates of attendance / graduation) from your application and related materials. If you choose to redact this information, please do so in a manner that allows us to read the other data on the applicable document(s) (e.g., if redacting the year you graduated from your transcript, please ensure other items on your transcript are legible).
Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.