Legal Administrative Assistant

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Our Denver office has an immediate opening for a Legal Administrative Assistant in supporting the Real Estate practice group. Qualified candidates must meet the following requirements:

• Minimum 5 years of experience in Real Estate or Business practice group
• Must be able to work independently, as well as in a team setting
• Must be able to work in a fast paced environment.
• Draft and edit documents accurately with great attention to detail. The ability to effectively proofread is a must
• Demonstrate ability to resolve issues/problems independently
• Strong organizational skills
• Coordinate new client matters; collect and organize information and create files
• Assist attorney with client billing including time entry, drafting, and generating cover letters, working with Accounting department on invoices, and communicating with clients as needed
• Process vendor invoices and manage attorney expense reimbursement
• Ensure accurate record keeping of complex electronic and physical records
• Manage timekeepers' calendars, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts and maximizing efficiency
• Exceptional typing skills; ability to draft and/or edit documents accurately and quickly (i.e. cover letters, pleadings, loan documents, meeting agendas, e-mail correspondence)
• Comprehensive knowledge of specific legal guidelines for own department (i.e. local and federal court rules, state recording requirements, filing procedures)
• Maintain and update files, including file openings and conflict checks in Intapp
• Effectively set priorities, meet deadlines and manage multiple projects
• Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
• Proficient in iManage Records Manager, Intapp, Carpe Diem, Chrome River, iManage 10 Work 10 system, and Microsoft programs Word, Excel, and Outlook
• Annually complete eight (8) hours of continued technical education through the firm's training department.
• Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, Jabber/instant message, Zoom, email and voicemail, and by phone
• Coordinate tracking of CLE for attorneys
• Other work as needed

Other Skills and Software:

• Microsoft programs (Word, Excel, Outlook, PowerPoint)
• Proficiency with software or similar program as below:
• Time entry (InTapp)
• Document Management system (iManage)
• Records Management system (iRM iManage Records Manager)
• Expenses (Chrome River)
• New Business Intake and Conflicts (InTapp)
• Time management system (UltiPro)
• Invoice Management (Paperless Proforma)
• Other skills as needed

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

The budgeted salary range for this position is $80,000 - $110,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)