Executive Assistant

The NYC office (meatpacking district) of a private investment firm is looking for an Executive Assistant who is a NY Notary to join their team. This is a fully in-office position, and the hours are 8:30-6. It's working with a great team, at a great company for execellent pay and benefits RESPONSIBILITIES Maintaining and managing calendars utilizing Microsoft Outlook; Arranging all domestic and international travel for executives including flights, hotels, required travel visas, car rentals, and car services through the Amex travel desk; Answering all phone calls and taking messages in a professional manner; Coordinating internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation (presentations, agendas and any other required documents); Creating, maintaining, and editing documents, spreadsheets and presentations; Processing expense reports in Concur ensuring compliance with the Travel & Expense Policy; Distributing daily mail to appropriate team members; Tracking team PTO and Sick days; Assisting with notarization of documents; Act as a back up to the Office Receptionist & Office Manager – tasks include supporting executives, sitting at reception, handling all reception and office management duties, etc; Handling Ad-hoc assignments as requested. QUALIFICATIONS NY State Notary; Minimum 8 years of senior level admin experience; Bachelor's Degree Strong organizational skills and attention to detail Proficiency in Word, PowerPoint, and Excel Experience with International Travel, particularly in the Middle East, Europe & Asia Excellent research, writing, and communication skills Impeccable time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; Must be able to handle confidential information with the appropriate level of discretion; Ability to work in a team environment;