Receptionist

Prestigious Law Firm is seeking a Receptionist for a 12-week assignment. The position is 5 days in office with the hours being 9:00 am to 5:30 pm, a 37.5 hour work week. The responsibilities include answering phones, greeting guests, setting up visitors with security, restocking the snacks in the kitchen area, possibly ordering and/or picking up lunch and any other projects as needed. KEY RESPONSIBILITIES of this role include, but are not limited to: Maintain a professional and welcoming reception service for internal and external personnel; Professionally and promptly answer phones, take messages, and redirect calls to appropriate person or voicemail; Organize and liaise with couriers regarding mail to be sent to and from office; Housekeeping – including tasks to ensure cleanliness, tidiness and sufficient stock levels for supplies in kitchen, general office, meeting rooms, copy, and supply rooms; General office organization; Book meeting/conference rooms and arrange catering when required, including organizing and planning the delivery of a weekly lunch and a monthly celebration with desserts for employees; Process daily mail – incoming and outgoing; Purchase office and kitchen supplies; Liaise with building maintenance when required; Make hotel and travel reservations when necessary; Safety Monitor for building emergency and safety drills; Main contact for parking validations; Physical file creation and set up (when needed); Document filing in physical folders (when needed); Conflict of Interest checks, when needed; General administrative assistance when required. Assist Firm Administrator in ad hoc and one-off tasks and projects. KEY COMPETENCIES: Comprehensive understanding of company policies, procedures and processes; Maintains confidentiality; Establishes and maintains interpersonal relationships and promotes a positive work environment; Methodical approach to work, with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work.