Legal Assistant

A national law firm, is seeking a Legal Services Assistant with business experience to support multiple attorneys in their business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position. Essential Job Duties: Manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems. Manage the preparation and coordination of complex document preparation, including estate planning documents; ensure all attachments, exhibits and enclosures are intact. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required. Organize and maintain files, both electronic and physical, within the guidelines set by the firm. Create, maintain, and retrieve electronic and paper client files and indexes as needed. Maintain files, both electronic and physical, within the guidelines set by the firm. Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments. Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. · Minimum Requirements: High School diploma required Minimum of three years of experience as a business legal assistant preferred Knowledge of estate planning services required Ability to prioritize work and balance multiple projects and deadlines Experience with e-filing in state and federal courts preferred Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Outlook, Excel, and PowerPoint Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion Ability to exhibit problem-solving skills and demonstrate initiative Excellent clerical skills and knowledge of grammar, spelling and punctuation Exceptional customer service skills in person, over the phone and via email Exceptional attention to detail and ability to work independently and proactively Must be able to perform all essential duties