Legal Assistant

A Legal Assistant with 5 years’ experience in a law firm environment, specifically within Estate Planning, is needed for a hybrid role in Uniondale, NY. This role is integral to supporting multiple attorneys, ensuring seamless daily operations and client interactions. The ideal candidate is proactive, detail-oriented, and adept at handling legal documentation and administrative tasks while maintaining a high level of professionalism and organization. Legal Assistant Responsibilities: Provide comprehensive administrative support tailored to individual attorney practices, priorities, and preferences. Manage and coordinate attorneys’ calendars, scheduling meetings, conference calls, and virtual engagements. Assist with creating, formatting, and proofreading retainer letters, agreements, contracts, complaints, motions, and other legal documents. Handle straight typing and ensure accuracy by proofreading work before submission. Prepare, format, and proofread complex legal documents, including Wills, Trusts, Health Care Proxies, Living Wills, and Powers of Attorney. File legal documents electronically on court websites (ECF/NYSCEF/AAA). Maintain and organize case files, monitor deadlines, and document case progression in Time Matters. Maintain consistent client communication and exhibit patience, empathy, and professionalism. Assist with attending Will signings and other client-facing activities as needed. Answer and manage telephone calls, correspondence, and emails. Submit expense and reimbursement reports using Chrome River. Handle data entry of daily attorney time using iTimekeep or Expert Time. Perform scanning, copying, and filing tasks with precision. Legal Assistant Qualifications: Minimum 5 years' law firm experience , particularly in Estate Planning or Trusts and Estates . Familiarity with legal processes and terminology, including preparation of estate-related legal documents. Ability to type 60 WPM with exceptional spelling, grammar, and organizational skills. Proficiency in electronic filing systems (e.g., ECF/NYSCEF/AAA). Experience with case management software like Time Matters and document management tools such as NetDocs is a plus. Strong multitasking ability with the capacity to work independently and collaboratively in a team setting. Comfortable with evolving legal technology and open to skill enhancement opportunities. Hybrid Hours : Monday-Friday, 9am – 5pm with the flexibility to work overtime when needed. 60% office, 40% remote.