Event Coordinator

Job Description: Event Coordinator Location: Los Angeles, CA Job Type: Full-Time Overview: We are seeking a dynamic and highly organized Event Coordinator to join our team in Los Angeles. The ideal candidate will excel in a fast-paced environment, managing all aspects of business networking events designed to foster professional connections and drive engagement. You will play a pivotal role in planning, executing, and overseeing events that align with our organizational objectives, ensuring seamless experiences for attendees and stakeholders. Key Responsibilities: Event Planning and Coordination Plan, organize, and execute business networking events, happy hours, and social gatherings. Develop event concepts and agendas in collaboration with stakeholders to achieve defined objectives, nail down attendance, etc. Identify and book suitable venues in the Los Angeles area that meet the needs of the events and audience. Manage event timelines, schedules, and budgets to ensure successful outcomes. Stakeholder and Vendor Management Coordinate with vendors, suppliers, and contractors for catering, audio/visual equipment, decor, and transportation. Negotiate contracts to secure cost-effective services without compromising quality. Liaise with speakers, sponsors, and partners to align their contributions with event goals. Logistics and On-Site Management Oversee event set-up, on-site operations, and tear-down processes. Manage attendee registration, check-in processes, and ensure a positive guest experience. Address and resolve issues promptly during events to maintain smooth operations. Marketing and Communications Collaborate with the marketing team to create promotional materials and campaigns to drive event attendance. Utilize social media, email, and other communication channels to engage potential attendees and partners. Prepare event-related materials, including invitations, agendas, and attendee packets. Post-Event Reporting and Analysis Gather feedback from attendees and stakeholders through surveys and other tools. Analyze event success metrics to identify opportunities for improvement. Prepare detailed post-event reports summarizing achievements, challenges, and lessons learned. Qualifications: Education and Experience Bachelor’s degree, preferably in Event Management, Marketing, Communications, or a related field preferred. 2 years of experience coordinating events in a corporate or business networking context. Skills and Competencies Exceptional organizational skills and attention to detail. Strong communication and interpersonal abilities, with a talent for networking. Ability to multitask and meet deadlines in a high-pressure environment. Creative problem-solving skills and adaptability to dynamic situations. Familiarity with Los Angeles venues and event service providers Photography/videography background not required but a big PLUS Additional Requirements: Availability to work evenings and weekends as needed to support events. Ability to travel within Los Angeles and surrounding areas up to 50%.