Administrative Assistant

Join a premier real estate company in Chicago as an Administrative Assistant on an exciting temporary assignment with a chance to become a permanent member of the team This role is perfect for a detail-oriented and proactive professional eager to make an impact in a dynamic, fast-paced environment. This role offers medical benefits, PTO, and paid holidays with a competitive salary of $40,000 - 50,000 and the chance to gain invaluable hands-on experience in the real estate industry, this position offers an excellent opportunity to grow your skills while supporting a high-performing brokerage team. Key Responsibilities of the Administrative Assistant: Serve as the central point of contact for brokers, managing calls, mail, and scheduling while organizing client meetings and coordinating calendars. Design and prepare eye-catching marketing materials, including proposals and packages, using desktop publishing software. Build and maintain relationships with external vendors to ensure seamless printing and graphic production. Keep the team on track by managing databases, monitoring project deliverables, and providing status updates. Assist brokers with meeting preparation, tracking project schedules, and ensuring materials are current and accurate. Oversee office supply inventory and maintain meticulous records of deals, agreements, and accounting details. Offer innovative ideas for process improvements while providing top-notch administrative support. Qualifications of the Administrative Assistant: 3 years of administrative experience in a fast-paced, professional setting. Knowledge of InDesign is preferred; experience with creating and editing marketing materials is a plus. Basic familiarity with real estate concepts and terminology is advantageous. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong multitasking and organizational skills, with a sharp eye for detail. Exceptional communication skills and the ability to thrive under deadlines. B-1