Administrative Assistant

Our client, a 1.0bn Hedge Fund, is in search of an Administrative Assistant to support the team and ensure the office runs smoothly. The ideal candidate will be proactive, highly organized and a team player. A ‘can-do’ attitude is a must Job Details COMPANY: 1.0bn Hedge Fund POSTION: Administrative Assistant LOCATION: Midtown Manhattan, NY - 4 days a week in the office (WFH Friday) HOURS: 9:00 am-5:00 pm with flexibility for OT COMPENSATION: 115k-130k DOE eligibility for discretionary bonus and benefits 3 weeks vacation, 20 days a year can WFH Bachelor’s Degree Required Responsibilities Executive Assistant to the Founder & COO - Arrange travel, conference attendance - Provide calendar management - Prepare and submit corporate credit cards and personal expense reimbursements Business Development & Marketing support to COO - Manage and update allocator database - Run CRM reports, assist with Allocator prioritization - Prepare and update marketing collateral pieces and reporting of returns to service providers and allocators - Update and coordinate on compliance and finance -Prepare PowerPoint Presentations for the clients, Administrative Officer with responsibility to: - Schedule meetings and provide calendar management, including domestic and international travel arrangements - Coordinate and assist in managing relationships with outside vendors and building management - Manage the office, including ordering and maintaining supplies, new hire on-boarding, coordinate with the building’s management team and front desk - Oversee reception activities; meet and greet guests in a professional manner, ensure office is ready to receive all guests (cleanliness, water and coffee availability), provide phone coverage, - Assist the CCO with the management of technology and cyber service providers - Plan events/engagements, which may include offsite planning Qualifications - Bachelor's degree required - Prefer 2 to 3 years of experience and has worked in Finance and Marketing (preferably at a hedge fund) - Advanced CRM experience, preferably with Backstop - Advanced Microsoft Office Skills (Word, Excel, PowerPoint, and Outlook) - Able to work independently and in small teams - Attention to detail, with accurate work product produced in timely manner - Goal driven professional. - Able to research resources, troubleshoot, solve problems and seek guidance in prioritizing work - Calm and poised, and comfortable in a dynamic, fast-changing environment - Ambitious and looking to advance career. - Must be willing to submit to a background check