Part Time - Events Coordinator
Maxonic, Stanford, CA, United States
Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Part Time - Events Coordinator
Job Description:
Job Title: Part Time - Events Coordinator
Job Type: Contract
Job Location: Stanford, , Stanford, CA - 94305 USA
Work Schedule: Hybrid
Pay rate: $23.75-$25
The company CME Event Coordinator is responsible for the end-to-end planning and execution of CME events, ensuring high-quality live in-person and virtual activities delivery. This role involves logistics management, vendor coordination, budget tracking, and effective communication with diverse stakeholders. Candidates must reside within a reasonable driving distance from company and thrive in a collaborative, fast-paced environment.
PART TIME
Hybrid
Shift timing/schedule: Day-time shift; may vary based on the activities assigned. Occasional evening or weekend work will be required. May involve travel to off-site locations for events.
Responsibilities:
Plan and manage CME events, including:
- Live, in-person conferences
- Virtual webinars and activities
- Full-day educational events
Lead planning meetings with faculty; document action items and decisions.
Coordinate vendor services (e.g., catering, A/V support, venue setup).
Provide on-site support during events to ensure smooth execution.
Research and recommend event locations; evaluate alternatives as needed.
Track invoices, receipts, and budgets, assisting with monthly reconciliation.
Top 3 requirements to hire?
- The candidate is no further than ~30-40 miles from 1520 Page Mill Rd.
- Demonstrated and recent experience planning and executing events managing the logistics, specifically non-wedding events (i.e., conferences, and seminars).
- Knowledge of Microsoft Office Suite and other online document.
- Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented.
Education and Experience
Minimum of four years of relevant experience or combination of education and experience.
Bachelor's degree preferred; marketing and communication background a plus.
Knowledge, Skills, and Abilities
Excellent written and oral communication skills
Demonstrated success in planning events
Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
Ability to work independently and as part of a team
Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
Knowledge of Microsoft Office Suite and Google Workspace tools.
Ability to interact with a broad spectrum of contributing groups and customers
Physical Requirements:
Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Drive vehicle day and/or night with non-commercial license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions:
May require state/national travel.
Occasional work on evenings and weekends.
About Maxonic:
Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.
Interested in Applying?
Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ (510) 613-4990) for more details