State of Colorado

Financial Grant Manager

State of Colorado, Denver, CO, United States

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Financial Grant Manager

Salary

$70,140.00 - $112,236.00 Annually

Location

Lakewood, CO

Job Type

Full Time

Job Number

RAA DCJ 10830 12/2024

Department

Department of Public Safety

Division

Division of Criminal Justice

Opening Date

12/30/2024

Closing Date

1/14/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

700 Kipling Street, Lakewood, CO

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Stefania Chis, 720-498-1815, stefania.chis@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Description
Benefits
Questions

Department Information

This position is open only to current Colorado state residents.

A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities

Our Vision - Creating safer and more resilient communities across Colorado

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan (https://drive.google.com/file/d/1mhirfXA6CeujGdFetbkPOC78t2GASFdw/view?usp=drive_link) Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.
CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits) .

Description of Job

About the Work Unit

This work unit exists to improve the physical and emotional recovery of Colorado’s crime victims and to restore victims’ confidence in the criminal justice system. To achieve this goal, the unit conducts the following statewide activities:

Development, implementation, and enforcement of the Standards for the administration of victim programs;

Investigation, mediation and enforcement of compliance with constitutional and statutory requirements to protect the rights of crime victims;

Development of public policy initiatives for victim services in Colorado, including coordination and collaboration with state and local public and private non-profit and governmental victim service agencies;

Training and education;

Administration of federal formula grants, federal discretionary grants, and a state grant program;

Staffing of the Crime Victim Services Advisory Board, which has statutory responsibilities and funding recommendation responsibilities;

Data collection and reporting to the legislature, the general public and the federal government;

Administration of the Sexual Assault Victim Emergency payment program; which includes the review and authorization of payments for forensic medical exams and medical costs in certain situations;

Staffing of the Human Trafficking Council, which has statutory responsibilities for policy recommendations to the General Assembly.

Work Environment

Hybrid (two days in the office minimum)

Sedentary, in office, Mon-Fri, 8 am-5 pm.

About the Job

Manages the grant financial activities of grantees, by reviewing and analyzing their compliance with federal and state financial rules and regulations and addressing all inconsistencies and errors and lack of financial documentation with the grantee. This includes the S.T.O.P Violence Against Women Act (VAWA), Victim Compensation, State VALE (Victim Assistance in Law Enforcement), Sexual Assault Services Program (SASP) and the Victims of Crime Act (VOCA) funding.

Provides technical assistance to grantee agencies, individually or in group settings, regarding financial grant management.

Reconciles federal and state encumbrances and expenditures of grantee contracts/agreements.

Approves grantees’ budgets and budget revisions for appropriateness and compliance with federal and state regulations.

Provides financial grant management for assigned grantees awarded OVP federal and state grant funds.

Participates in the competitive grant application process by reviewing the financial portion of the applications for accuracy.

Monitors grantees’ compliance with federal and state financial guidelines and regulations.

Provides financial assistance to other grant programs within the unit and the division as needed.

Key Responsibilities

Review of Quarterly Financial Reports, Cash Requests, and Budget Modifications

Reviews financial quarterly reports and the extensive back-up documentation submitted by the grantees and determines the accuracy and appropriateness of the reported expenditures. Reviews cash requests and budget modification requests by comparing expenditures to disbursements and tracking spending patterns to determine if the requests are appropriate and within the accepted grant management procedures of the program. Provides information and recommendations to the program managers as to the approval, denial, or modification of financial requests from grantees based upon an extensive analysis of the cash requests and the financial rules for the grant program. Works with grantees to rectify problems with cash requests and explain to them why a cash request can or cannot be processed. Update grant management and accounting databases using a variety of software applications to maintain day-to-day accounting activities of the grant programs and to ensure the timeliness and completeness of information for the annual federal and state reports. Ensure submission of correct grantee information to federal agencies. Notifies grantees of errors or omissions in reports and work with them towards a satisfactory reconciliation. Reviews files for closure of the awards to determine if all requirements of the contract have been met and if funds have been properly expended. Ensures that data is accurate and in agreement with CORE and Grant Management System (if applicable) or other tracking tools.

Contracts and Purchase Orders

Initiates contracts and Purchase Orders verifying correct dollar amounts, proper budget categories, match requirements and signature compliance. Produces correct accounting documents to encumber and track funds in CORE and enter contract information into the Grant Management System (if applicable). (Initiates the contract signature process of the department in obtaining the signatures of the division director and controller designee and ensures that the process is completed.

Review Financial Portions of the Competitive Grant Application Process & Route Awarded Grant Agreements

Participates in the competitive grant application process by reviewing applicants’ budgets for accuracy, allowable expenses and compliance with program guidelines prior to funding meetings. Recommends to the program manager any necessary corrections that need to be made to the financial reports. Assists with compiling comparison data for staff and board members which is used at the funding meetings. Following funding decisions, input and updates data submitted for required grantee award reports. Once awarded, provide a final review of the budget exhibits and conduct the financial routing of grant agreements for review by the Contract Compliance Coordinator.

Financial Grant Manager for a Federal Program

This position is responsible for reviewing and understanding any specific federal guidelines related to a federal program which could include VOCA, VAWA, SASP, or Victim Compensation, or any other grant awarded to OVP. Once awarded, provide a final review of the budget exhibits, and conduct the financial routing of grant agreements for review by the Contract Compliance Coordinator.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Note, to be considered for this position, you must meet one of the following options for consideration.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Seven (7) yearsof professional grant management experience, financial audit, or accounting experience that included planning, coordinating, monitoring, and managing grants or other restricted funds.

Bachelor's degree from an accredited institution in a field of study related to the work assignment and3 (t hree) years of professional grant management experience, financial audit, or accounting experience that included planning, coordinating, monitoring, and managing grants or other restricted funds.

Conditions of Employment

Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking.
Must be Colorado resident at the time of application.

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb. A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

Are you in need of an accommodation?

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources atcdps_hr@state.co.us.

Equity, Diversity, and Inclusion Statement

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at cdps_hr@state.co.us.

Recruitment Timeline Information and Important Notices

Applications are considered complete and accurate at the time of submission. Therefore, additional informationmay not be solicited or accepted after your application has been received.
Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
Application Tips: For an overview of State of Colorado application process and application tips, please view thisvideo (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb_logo) .
Resumes, Cover Letters,or other documents submitted: willnot be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
Notifications All correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Comparative Analysis Stepsmayinclude:
Structured application review by a panel of SMEs
Written sample of previous work

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

Yes, I understand that
No

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

Describe in detail your experience providing financial management of grants and the most challenging aspect of this type of role.

Describe your experience using Excel, Google Sheets, Quickbooks, CORE and any other similar tools.

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a fingerprint based criminal history check and polygraph. Are you willing to participate in this process as a condition of employment?

Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

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Website

https://careers.colorado.gov/

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