SENIOR ADMINISTRATIVE SPECIALIST

Salary: $18.69 - $25.99 Hourly Location : Bradenton, FL Job Type: Full-Time (Hourly) Job Number: 24-00830 Department: Development Services Opening Date: 12/30/2024 Closing Date: 1/6/2025 11:59 PM Eastern General Information Work Location: 1112 Manatee Avenue West, Bradenton, Florida, 34205 Work Hours : Monday - Friday, 7:30 AM - 4:30 PM Depending on area of assignment, this position will provide highly responsible, confidential, complex, and specialized administrative support for assigned department. Working Conditions Normal office situation. High noise environment while performing certain responsibilities. Sitting for long periods of time, working on computer. Lifting equipment up to 25 lbs. alone; up to 75 lbs. with assistance. Occasional high stress situations. Job Description Essential Functions These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. Administrative Support for Department Director Greets and directs visitors to the department or Director's office. Acts as first point of contact for visitors on the Director's behalf. Answers and directs phone calls. Maintains departmental phone lists and organization charts. Plans, organizes, and schedules appointments and meetings for the Director and other managers, as assigned. Attends meetings to take minutes and document follow up actions, as requested. Maintains departmental calendars. Prepares correspondence, reports, letters, and meeting minutes for the Director and other managers as assigned. Maintains departmental files and records, including some that may be sensitive and/or confidential. Ensures all records retention requirements are met. Updates and maintains office policies and procedures. Processes requests and approvals for stipends, mobile devices, and purchasing cards. Maintains department's office supply inventory. Orders supplies as needed and authorized. Makes travel arrangements for the Director and other department employees as assigned. Facilitates travel approvals and reimbursements. Reconciles expense reports. May coordinate preparation of departmental budget, monitor expenditures, and provide fiscal control over expenditure requests. Performs other related work (including weather or other extreme emergency duties) as required. Minimum Qualifications High school diploma or equivalent. Three (3) or more years of administrative experience supporting upper-level management, depending on area of assignment. Valid driver's license required, with valid Florida driver's license required within 30 days of hire. More Knowledge, Skills, and Abilities: Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines. Accurate, detail-oriented, and organized. Able to resolve situations and problems that may require interpretation or minor adjustments to working methods. Good knowledge and understanding of general office procedures and/or Human Resources operations, depending on area of assignment. Good knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities. Good knowledge and understanding of computer systems and software applications required to perform job duties. Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, and other stakeholders. Able to communicate information that requires explanation or interpretation. Works under moderate supervision. Veterans Preference In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families. EEO/ADA Statement Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865. Drug-Free Workplace Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law. Emergency Response/Recovery Activities All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Full Time Positions Employee Assistance Program (EAP): ComPsych- offers all employees and their family members with emotional, financial, legal, and work/life balance support. LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues. Five (5) free visits annually for employees and covered family members. Wellbeing Benefits: Wellness/Health Coaches (5 Free per year) On-site Fitness Centers for you and your dependents with 24/7 access Personal Training (5 Free per year) Pharmacy Technician Group Fitness Classes Musculoskeletal Physical Therapy Management Diabetes Care Program Registered Dietician (5 Free per year) Massages with licensed therapist (small copay) Miscellaneous Benefits: Workers' Compensation Training/Seminars Premium Pay Differentials/Career Ladders Government employee discounts at many retailers and attractions Access to Manatee County Library Services (books, digital services, tools, museum passes). Paid Time Off: 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas. Three (3) Personal Holidays Personal Sick Leave Family Sick Leave Sick Leave Bank (Donated Hours) Professional Medical Appointment Leave Bereavement Leave Military Leave Military Training Leave FMLA Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week. Years of Service Vacation Days 0-5 16.25 days 6-10 19.50 days 11 22.75 days Earn an additional day of vacation every six (6) consecutive months of no sick leave. Insurance: Award-winning Health Plan with deductibles as low as $0. Dental Insurance Vision Insurance Prescription Insurance Life Insurance (6 times salary at low cost) Long-term and Short-term Disability Insurance Retirement: Florida Retirement System (FRS) with Pension Plan and Investment Plan options. 457b Tax Deferred and ROTH account options through Voya. FRS Webinars Free financial guidance with licensed, non-commissioned financial planner Career Wellness: Professional Leadership Programs Instructor-Led and eLearning Training Premium Pay Differentials/Career Ladders Career Counseling Toastmasters Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance) Employee Recognition Programs with monetary and time-off awards Education Benefits: Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement. Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder. Public Service Loan Forgiveness (PSLF) Flexible Spending Account: Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings. Permanent Part Time - Benefits Employee Assistance Program (EAP): • ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support. • LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues. Miscellaneous Benefits: • Workers' Compensation • Training/Seminars • Fitness Center Access for employee only • FRS options • Premium Pay Differentials/Career Ladders • Government employee discounts at many retailers and attractions • Access to Manatee County Library Services (books, digital services, tools, museum passes). Paid Time Off: • 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas. • Three (3) Personal Holidays • Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs. per pay-period basis, any work schedule less that this will be earned on a pro-rated basis 01 VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application. Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience. Note: "See Resume" is not acceptable. Identify all gaps not related to medical reasons. I acknowledge the above statement 02 If you are claiming Veteran's Preference, please check category of eligibility A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible) An un-remarried widow or widower of a Veteran who died of a service-connected disability The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense A current member of any reserve component for the United States Armed Forces or the Florida National Guard A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility) Not claiming Veteran's Preference 03 Which level of education have you achieved? No high school equivalency High school graduate/equivalent Associates degree Bachelors degree Masters degree 04 How many years of administrative experience supporting upper-level management do you have? None 1-2 years 3-4 years 5 years 05 Do you possess a valid Florida driver's license or have the ability to obtain one within 30 days of hire? Yes No Required Question