The Wonderful Company
Recruiting Operations Coordinator
The Wonderful Company, Los Angeles, California, United States, 90079
You may know us as FIJI Water, POM Wonderful, JUSTIN Wine, Teleflora and Halos Citrus, but we’re all Wonderful – and we have a great opportunity for a Recruiting Operations Coordinator to join our dynamic and strategic Talent Acquisition team. We’re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.
We are seeking a detail-oriented and analytical Recruiting Coordinator to join our talent acquisition team. In this role, you will play a critical part in optimizing recruitment processes, managing Applicant Tracking System (ATS) operations, and providing actionable insights through detailed reporting and analytics. Your expertise will enhance recruitment operations and provide data-driven insights to support our goals.
We work in a hybrid model – in the office on Monday, Tuesday, and Wednesday with an option to work remotely on Thursday and Friday.
Job Description
Recruitment Operations Support: Open new requisitions and enter candidates into the Applicant Tracking System SmartRecruiters (ATS). Coordinate and schedule interviews, communicate with candidates, and ensure a seamless interview experience. Prepare offer letters, confidentiality agreements, background, and reference checks. Prepare recruiting closeout documentation for new hire transition to Human Resources. Assist in the development and documentation of recruiting processes, workflows, and best practices, supporting our global recruitment teams. ATS Management: Assist with the configuration, maintenance, and optimization of SmartRecruiters to support end-to-end recruitment workflows. Train team members on ATS functionalities and troubleshoot system issues across the enterprise. Ensure accurate and up-to-date data entry and integrity within the ATS. Help identify areas for improving workflows by gathering feedback and tracking issues. Support the implementation of new tools or updates to existing systems. Reporting and Analytics: Develop and maintain regular recruitment metrics and dashboards, including time-to-hire, source effectiveness, diversity hiring, and candidate pipeline health. Analyze recruitment data to identify trends, bottlenecks, and opportunities for improvement. Provide data-driven recommendations to improve hiring strategies and align them with business goals. Administrative Tasks: Maintain calendars for recruitment-related activities, including career fairs or team meetings. Provide administrative support for recruitment initiatives or special projects. Assist with tasks such as posting job openings or updating job descriptions as needed. Qualifications
2+ years of experience in a recruiting coordinator, analyst, administrative or related role, with a strong emphasis on ATS management and reporting. Experience with administrative functions including extensive scheduling, record maintenance, and clerical tasks. Proficiency with ATS platforms, preferably SmartRecruiters. Advanced Excel, Word and PowerPoint experience and ability to visualize data is required. Strong analytical and problem-solving skills with attention to detail. Meticulous attention to detail and outstanding organizational skills. Excellent communication and interpersonal skills with ability to work independently. Creativity, curiosity and drive to exceed candidate and client expectations. Flexibility, courage, and confidence are key. Ability to work with grace when juggling several tasks and have an adaptable communication style. Bachelor's degree and/or equivalent work experience preferred.
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Recruitment Operations Support: Open new requisitions and enter candidates into the Applicant Tracking System SmartRecruiters (ATS). Coordinate and schedule interviews, communicate with candidates, and ensure a seamless interview experience. Prepare offer letters, confidentiality agreements, background, and reference checks. Prepare recruiting closeout documentation for new hire transition to Human Resources. Assist in the development and documentation of recruiting processes, workflows, and best practices, supporting our global recruitment teams. ATS Management: Assist with the configuration, maintenance, and optimization of SmartRecruiters to support end-to-end recruitment workflows. Train team members on ATS functionalities and troubleshoot system issues across the enterprise. Ensure accurate and up-to-date data entry and integrity within the ATS. Help identify areas for improving workflows by gathering feedback and tracking issues. Support the implementation of new tools or updates to existing systems. Reporting and Analytics: Develop and maintain regular recruitment metrics and dashboards, including time-to-hire, source effectiveness, diversity hiring, and candidate pipeline health. Analyze recruitment data to identify trends, bottlenecks, and opportunities for improvement. Provide data-driven recommendations to improve hiring strategies and align them with business goals. Administrative Tasks: Maintain calendars for recruitment-related activities, including career fairs or team meetings. Provide administrative support for recruitment initiatives or special projects. Assist with tasks such as posting job openings or updating job descriptions as needed. Qualifications
2+ years of experience in a recruiting coordinator, analyst, administrative or related role, with a strong emphasis on ATS management and reporting. Experience with administrative functions including extensive scheduling, record maintenance, and clerical tasks. Proficiency with ATS platforms, preferably SmartRecruiters. Advanced Excel, Word and PowerPoint experience and ability to visualize data is required. Strong analytical and problem-solving skills with attention to detail. Meticulous attention to detail and outstanding organizational skills. Excellent communication and interpersonal skills with ability to work independently. Creativity, curiosity and drive to exceed candidate and client expectations. Flexibility, courage, and confidence are key. Ability to work with grace when juggling several tasks and have an adaptable communication style. Bachelor's degree and/or equivalent work experience preferred.
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