American Psychological Association
Conferences & Exhibits Marketing Manager
American Psychological Association, Washington, District of Columbia, us, 20022
Note:
APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.
The Conference and Exhibits Marketing Manager is responsible for planning and managing the operational, logistical and financial aspects of exhibits and environmental services for both domestic and international in-person conference attendance. Working with key stakeholders in APA Publishing to identify exhibit strategy and objectives, this role optimizes the operational logistics to achieve business objectives. This role also works with the APA Convention team to plan and coordinate the design, installation and logistics of APA Publishing's booth and bookstore at the APA Annual Convention. The Conference and Exhibits Manager oversees the management of the exhibits fulfillment vendor as well as develops and supervises Conference & Exhibit Specialist staff.
Education and Experience:
8+ years of conference and exhibit logistics experience required, particularly to include working with conference coordinators, vendors, decorators, shippers, and other logistical support. 4+ years staff management experience. Proven talent for aligning organizational strategy and objectives with exhibit management logistics to achieve maximum operational impacts with minimum resource expenditures. Capacity for autonomous functioning in context that requires effective multi-tasking and outstanding organizational skills. Experience with project management software (Wrike, Asana) or event management software (Cvent). Development and management of budgets across multiple events. Experience with managing exhibits in both US domestic conference/events as well as international. Demonstrated ability to stay calm under pressure and solve problems in a fast-paced environment. Strong communication skills are a must; be able to effectively communicate at all levels within and outside the organization. Must be detail-oriented, possess advanced organizational skills, and can successfully manage multiple conferences. Understanding and knowledge of industry best practices for success. Bachelor's degree required. Certification in event planning and management a plus.
Computer Skills Required:
Command of Microsoft Office Suite (Excel, Word, PowerPoint). Project Management tools/software (Wrike, Asana). Experience with POS systems a plus. Event management software/platforms.
Responsibilities:
Working with key stakeholders, plan and manage the exhibition schedule for 50+ conferences annually, including travel authorizations. Collaborate with sales and marketing stakeholders to maximize exhibit effectiveness and achieve show objectives including generating leads, newsletter signups, book sales, and customer engagement. Partner with teams across APA to coordinate exhibit presence at conferences. Establish methodology to track and measure the effectiveness of conference and exhibit activities working closely with Marketing and the Marketing Operations team members to report on conference performance. Develop and manage the annual exhibit budget; track, report on, including invoice processing and monthly expense reconciliation. Manage, maintain, and recommend continuous improvements for all booth properties and assets. Manage and monitor use of third-party vendors to attend conferences on our behalf to ensure positive customer experience and outcomes. Oversee management of the conference fulfillment vendor to coordinate exhibit materials, book, and journal shipments, and work closely to ensure proper shipping and receiving of materials. Manage exhibit inventory including environmental materials, collateral and event assets. Ensure regular knowledge and best practice sharing among internal and external teams; remains up to date on emerging industry trends. Identify opportunities for increasing attendee traffic and participation with exhibitors and sponsors. Coordinate the production of conference graphics and collateral material with designers, marketing, and production vendors. Plan meetings and receptions associated with various conferences including venue, catering, and menu selection. Occasional travel to events, domestic and international. Performs other duties as assigned.
About APA:
The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.
Job Location: Remote:
APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may
not
work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.
Application Instructions:
Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration.
Once your application is submitted, you will receive a confirmation email.
Please make sure to check your Spam folder if you do not receive an email from us.
The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.
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APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.
The Conference and Exhibits Marketing Manager is responsible for planning and managing the operational, logistical and financial aspects of exhibits and environmental services for both domestic and international in-person conference attendance. Working with key stakeholders in APA Publishing to identify exhibit strategy and objectives, this role optimizes the operational logistics to achieve business objectives. This role also works with the APA Convention team to plan and coordinate the design, installation and logistics of APA Publishing's booth and bookstore at the APA Annual Convention. The Conference and Exhibits Manager oversees the management of the exhibits fulfillment vendor as well as develops and supervises Conference & Exhibit Specialist staff.
Education and Experience:
8+ years of conference and exhibit logistics experience required, particularly to include working with conference coordinators, vendors, decorators, shippers, and other logistical support. 4+ years staff management experience. Proven talent for aligning organizational strategy and objectives with exhibit management logistics to achieve maximum operational impacts with minimum resource expenditures. Capacity for autonomous functioning in context that requires effective multi-tasking and outstanding organizational skills. Experience with project management software (Wrike, Asana) or event management software (Cvent). Development and management of budgets across multiple events. Experience with managing exhibits in both US domestic conference/events as well as international. Demonstrated ability to stay calm under pressure and solve problems in a fast-paced environment. Strong communication skills are a must; be able to effectively communicate at all levels within and outside the organization. Must be detail-oriented, possess advanced organizational skills, and can successfully manage multiple conferences. Understanding and knowledge of industry best practices for success. Bachelor's degree required. Certification in event planning and management a plus.
Computer Skills Required:
Command of Microsoft Office Suite (Excel, Word, PowerPoint). Project Management tools/software (Wrike, Asana). Experience with POS systems a plus. Event management software/platforms.
Responsibilities:
Working with key stakeholders, plan and manage the exhibition schedule for 50+ conferences annually, including travel authorizations. Collaborate with sales and marketing stakeholders to maximize exhibit effectiveness and achieve show objectives including generating leads, newsletter signups, book sales, and customer engagement. Partner with teams across APA to coordinate exhibit presence at conferences. Establish methodology to track and measure the effectiveness of conference and exhibit activities working closely with Marketing and the Marketing Operations team members to report on conference performance. Develop and manage the annual exhibit budget; track, report on, including invoice processing and monthly expense reconciliation. Manage, maintain, and recommend continuous improvements for all booth properties and assets. Manage and monitor use of third-party vendors to attend conferences on our behalf to ensure positive customer experience and outcomes. Oversee management of the conference fulfillment vendor to coordinate exhibit materials, book, and journal shipments, and work closely to ensure proper shipping and receiving of materials. Manage exhibit inventory including environmental materials, collateral and event assets. Ensure regular knowledge and best practice sharing among internal and external teams; remains up to date on emerging industry trends. Identify opportunities for increasing attendee traffic and participation with exhibitors and sponsors. Coordinate the production of conference graphics and collateral material with designers, marketing, and production vendors. Plan meetings and receptions associated with various conferences including venue, catering, and menu selection. Occasional travel to events, domestic and international. Performs other duties as assigned.
About APA:
The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.
Job Location: Remote:
APA jobs may be considered for remote work eligibility as defined in APA's Flexible Work Policy and are subject to approval. Remote work employees may
not
work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.
Application Instructions:
Qualified candidates must apply online through APA's applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration.
Once your application is submitted, you will receive a confirmation email.
Please make sure to check your Spam folder if you do not receive an email from us.
The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.
#LiRemote
#J-18808-Ljbffr