Dean of Academic Services

Under the supervision of the Provost, the Dean of Academic Services will supervise all aspects of the Registrar’s Office and Institutional Effectiveness with the goals of improving the student experience with academic services, implementing best practices for academic support for all students, and enhancing the University's assessment practices, ensuring compliance with the Principles of Accreditation for the Southern Association of Colleges and Schools’ Commission on Colleges [SACSCOC]. ADMINISTRATIVE DUTIES, RESPONSIBILITIES, AND FUNCTIONS The essential duties, responsibilities, and functions of the Dean of Academic Services include, but are not limited to the following: Academic Services Directs services provided through the Office of the Registrar to the University community, its students, faculty, and University administration Assists in the development and implementation of administrative and academic policies Oversees transcript evaluations and degree completion plans for current, former, and prospective students Oversees Commencement Oversees all academic registration sessions (traditional, non-traditional, and summer RAM days for new and transfer students) Works with Academic Affairs leadership in planning the semi-annual Advising Convocations for traditional registration sessions Manages the updating of all academic records (updating GPA, faculty advisors, academic majors, etc.) Serves as a Veterans Affairs liaison and Primary Designated School Official for academic progress and standing Assists with classroom scheduling for traditional courses, and with the use of classrooms for special campus events Manages the timely posting of grades (including grade changes and incompletes) for traditional semesters, and the non-traditional sessions within each of the three terms (fall, spring, summer) Supervises the Office of the Registrar personnel (Registrar, Assistant Registrar, etc.) Responsible for institutional compliance with FERPA, including the annual training of academic and non-academic personnel on FERPA regulations protecting students Interprets University policies to the Office of the Registrar and enforces safety regulations Serves as a resource to the Provost when considering academic appeals, academic probation, and suspension actions Oversees and confirms the academic eligibility of student athletes

comprehends NAIA athletic eligibility requirements assists the athletic department with completing any “tracer” forms

Provides collaborative leadership for events that involve Bluefield Central personnel such as Welcome Week/New Student Orientation, RAM Days, Move-in Days (for athletic and non-athletic students), and special convocations, etc. Tasks may include preparing presentations, informational handouts, and scheduling appointments Institutional Effectiveness Oversees the Institutional Effectiveness Program, ensuring the University's compliance with the Principles of Accreditation for the Southern Association of Colleges and Schools’ Commission on Colleges [SACSCOC], which includes: Coordinate a systematic and integrated institutional effectiveness process that is aligned with the University’s mission, accreditation, and licensure standards Compile, analyze, and maintain statistical data for reports related to institutional effectiveness including demographics, productivity, student success, retention, persistence, and campus climate Advise the ongoing development and implementation of the University’s strategic plan as it relates to institutional effectiveness initiatives Provide consultation, support and/or technical assistance on specific research projects for academic departments, administration, faculty, and student surveys Serve as Chair of the Institutional Effectiveness Committee, and conduct meetings of the Committee on a regular basis Lead academic departments and administrative divisions in the production of Institutional Effectiveness Annual Reviews [IEARs] to ensure that assessment of student learning outcomes are complete and accurate Communicates effectively the mission of the University, and how institutional effectiveness and assessment contribute to its accomplishments by providing regular reports of ‘success measures’ for the University General Responsibilities Performs other duties as assigned Attends Chapels, Convocations, and scheduled Faculty/Staff meetings Complies with all rules, policies, and procedures as established by Bluefield University Serves on University committees (i.e., Curriculum Committees, Financial Aid, Enrollment Management, and others as appointed) Oversees requests for reports from various University administrative offices, academic departments, federal and state agencies Conducts oneself, both on campus and off, in a manner becoming an employee of a Christian University upholding the highest standards of conduct in honesty, truthfulness, respectful attitude and conduct toward others SUPERVISORY DUTIES, RESPONSIBILITIES, AND FUNCTIONS This administrator will supervise employees in the Office of the Registrar. This position performs supervisory responsibilities in accordance with the University’s policies and applicable laws. Supervisory duties, responsibilities, and functions include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems. KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, AND EXPERIENCE Possesses a faith and commitment to Jesus Christ Is a highly motivated self-starter, demonstrating initiative and problem-solving skills Demonstrates a professional demeanor and presentation in dealing with the University constituency Holds at least a master’s degree from a regionally accredited institution, though a doctoral degree is desirable Has at least 3 years of experience in higher education working with the students, faculty, and administrative leadership in providing comprehensive registration services and/or assessment leadership Demonstrates proficiency in Microsoft Office Suite and advanced learning technologies (i.e. Jenzabar, an administrative computing system) Demonstrates communication, organization, and facilitation skills Able to interact with employees, potential students, and outside contacts of all levels Able to prioritize and work to deadlines Supervisory/managerial skills are necessary and the ability to help students with general study skills is a key asset. APPLICATION INSTRUCTIONS: To apply for this position, please visit

https://www.bluefield.edu/employment/

to complete the electronic

faculty

employment application and upload the following: Letter of interest Resume or Curriculum Vitae Statement of Christian Faith Statement of Teaching Philosophy Official Transcripts Three letters of reference Hard copy application materials may be sent to the Director of Human Resources at Bluefield University, 3000 College Avenue, Bluefield, VA 24605, jpedneau@bluefield.edu. Additional information about Bluefield University is available at

www.bluefield.edu . To be considered for this position, all application requirements listed above must be completed. Bluefield University is a private, not-for-profit institution affiliated with the Baptist General Association of Virginia. Bluefield University shall not unlawfully discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University-administered programs. This institution encourages women, minorities, veterans, and individuals with disabilities to apply. Bluefield University is a Christ-centered, multicultural learning community that values and seeks faculty and staff who represent diverse backgrounds and perspectives, are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

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