OurStaff, LLC

Receptionist Job at OurStaff, LLC in Santa Fe Springs

OurStaff, LLC, Santa Fe Springs, CA, United States, 90670

Job Description

RECEPTIONIST

Santa Fe Springs

M-F: 8am-5pm

Pay Rate: $18-$22/hr (DOE)

POSITION PURPOSE

The Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office.

ESSENTIAL FUNCTIONS

Average percent of time
40% Answering phones
20% Scanning of invoices and indexing them
5% Cash receipts - collecting checks and logs it in
10% Opening and distributing mail
10% Distribution of job related AP, progress releases, etc
Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant – Current list will be provided
Preliminary Notices distributed to contract admin
5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
10% Monthly/Occasional Administrative Responsibilities
Maintain the First Aid Supplies Cabinet
Handles vending machines
Orders supplies for the kitchen
Other administrative responsibilities as needed – Back up for AP entry
Schedule building maintenance as instructed by Accounting Manager

KNOWLEDGE, SKILLS & EXPERIENCE

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

Minimum of 2 years in a receptionist or administrative role
Background in construction experience is preferred
Ability to multitask, juggle multiple priorities, and prioritize responsibilities
Ability to work under pressure in meeting specific responsibilities
Must have excellent organizational skills
Must have excellent communication and written skills
Ability to interact with a variety of individuals at all levels
Must have a pleasant and positive demeanor
Must have moderate computer skills in Excel, Word and Outlook applications
Ability adapt to changes of the company’s needs
Ability to follow up and follow through on tasks and projects

COMPETENCIES

• Effective communication

• Critical thinking

• Time management/multitasking

• Detail oriented

• Service oriented

• Analytical thinking

• Punctual

EDUCATION

• High school diploma.

• Some college education a plus.

PHYSICAL REQUIREMENTS

Most time spent in an indoor office environment
Sitting at a desk for prolonged periods of time
Occasional lifting of files and boxes up to 20 lbs
Pushing/pulling of file cabinets
Extended visual use of a computer screen
Frequent typing