Executive Assistant Job at Pure Placid in Lake Placid

About the Role
Marcy Miller, an entrepreneur and the visionary behind Pure Placid and The Maple Shop, is seeking a highly organized and proactive Executive Assistant. This role is ideal for someone who thrives in a fast-paced environment, is tech-savvy, and has a passion for organization and creativity. As Marcy’s Eecutuve Assistant, you will play a pivotal role in streamlining operations and enabling her to focus on her mission of helping others claim their calm.

Key Responsibilities

1. Email Management

   • Monitor and organize inboxes.
   • Respond to inquiries, flag urgent matters, and draft professional correspondence.

2. Inventory Management

   • Oversee inventory for the warehouse and The Maple Shop.
   • Track stock levels, coordinate with suppliers, and manage product restocking.

3. Calendar Management

   • Schedule and manage appointments, meetings, and deadlines.
   • Ensure the calendar is up-to-date and conflicts are resolved efficiently.

4. Travel Coordination

   • Research and book travel arrangements, accommodations, and itineraries.

5. Errands

   • Handle light errands, such as picking up supplies or mailing packages.

6. Social Media Management

   • Assist with creating and scheduling social media posts.
   • Engage with followers and monitor analytics.

7. Shopify Store Management

   • Update product listings and manage promotions.
   • Monitor orders and coordinate shipping logistics.

8. Light Bookkeeping & Payroll

   • Track expenses, prepare financial reports, and process payroll.
   • Support tax preparation and maintain financial records.

9. Wholesale Management

   • Communicate with wholesale clients.
   • Process wholesale orders and manage relationships.

Additional Recommended Duties

• Event Coordination: Organize events, promotions, or product launches.
• Customer Service Support: Respond to customer inquiries or concerns when needed.
• Project Management: Assist with ongoing projects, ensuring deadlines are met.
• Content Creation: Help write newsletters, blog posts, or marketing materials.
• Vendor Liaison: Manage relationships with vendors and service providers.
• Administrative Tasks: Maintain documents, prepare reports, and streamline workflows.

Qualifications

• Strong organizational and time-management skills.
• Proficient in Microsoft Office, Google Workspace, and Shopify.
• Familiarity with social media platforms and basic graphic design tools (e.g., Canva).
• Experience in inventory management and bookkeeping software.
• Excellent written and verbal communication.
• Ability to handle sensitive information with confidentiality.

Preferred Skills

• Experience in retail or e-commerce.
• Knowledge of payroll systems and financial software (e.g., QuickBooks).
• Creativity in social media and content marketing.

Why Join Us?

• Be part of a mission-driven business focused on helping others.
• Work in a dynamic and supportive environment.
• Opportunities for growth and professional development.