Robert Half is hiring: Administrative Assistant in Los Angeles

We are looking for a highly organized and responsible Administrative Assistant to perform a variety of administrative and clerical tasks in a tax office setting. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Office and office equipment.

Key Responsibilities:

1. Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
2. Respond to questions and requests for information from clients and employees in a professional and courteous manner.
3. Assist in the preparation of regularly scheduled tax reports.
4. Develop and maintain a filing system for important and confidential company documents.
5. Maintain contact lists and schedule appointments, as required.
6. Provide general support to visitors and clients.
7. Draft and distribute correspondence, such as memos, letters, faxes and forms, as needed.
8. Maintain polite and professional communication via phone, e-mail, and mail.

Qualifications:

1. Proven experience as an Administrative Assistant, or similar role.
2. Knowledge of office management systems and procedures.
3. Outstanding organizational and time management skills.
4. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
5. Excellent written and verbal communication skills.
6. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.