Administrative Assistant Job at Robert Half in Carlstadt

We are offering a contract for an Administrative Assistant role in the construction industry, near Rutherford, New Jersey. As an Administrative Assistant, you will have a diverse range of responsibilities, primarily focused on providing administrative support to senior management and the A& E department, maintaining office organization, and ensuring efficient communication channels.

Responsibilities:

• Ensure accurate record-keeping by manually entering Time Sheets for the SVP of Design and VP of Engineering.

• Contribute to the overall efficiency of the A& E Department through administrative support.

• Uphold the cleanliness and order of the print room within the A& E department.

• Manage supply orders for the A& E department via WB Mason.

• Step in as a support for the A& E department Executive Assistant during Site Plan Submissions and Planning Board Hearings.

• Cover additional tasks when the A& E department Executive Assistant is unavailable, including mail handling, proposal processing, and more.

• Oversee the organization of digital and hard copy filing, including plans, reports, approvals, and correspondence.

• Handle the printing of construction plans and sets as requested by various departments.

• Provide coverage for front desk reception duties when the receptionist is not present.

• Demonstrated experience in responding to inbound calls in a detail-oriented manner.
• Robust customer service skills with the capacity to manage queries and complaints effectively.
• Proficiency in data entry, ensuring precision and meticulousness.
• Superior email correspondence skills, with the capability to draft, send, and sort emails efficiently.
• Experience in managing both inbound and outbound calls, showcasing excellent communication skills.
• Proficiency in Microsoft Excel, including creating spreadsheets, using formulas, and data analysis.
• Familiarity with Microsoft Outlook for email management, scheduling appointments, and organizing tasks.
• Proficiency in Microsoft PowerPoint, including creating presentations and using various design tools.
• Proficiency in Microsoft Word for creating and editing documents, reports, and letters.
• Experience in ordering office supplies, maintaining inventory, and ensuring effective resource management.