Office Services Assistant

At Gunderson Dettmer, you'll find people passionate about making an impact while working alongside pioneering founders and innovators.

In addition to offering competitive salaries, we also offer an excellent benefits package, which includes comprehensive medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account, Paid Time Off and fertility and family building support.

Gunderson Dettmer has an opening for a Office Services Assistant. We are looking for candidates who will thrive in a small office environment. This position will offer the right candidate the opportunity to be a part of a collaborative administrative team.

Job Responsibilities

• Primary responsibility to Reception, Hospitality and Office Services.
• Answer phones, greet and direct clients and guests, adhering to security protocol.
• Conference room management, including scheduling conference rooms and maintaining appearance and supply levels.
• General administrative duties such as filing and data entry.
• Coordinate catering.
• Responsible for office supply inventory including ordering, organizing, stocking supplies.
• Maintain the overall cleanliness of kitchens, supply rooms and conference rooms.
• Process incoming and outgoing mail with all major shipping companies and USPS
• Arrange for couriers and messenger services.
• Oversee postage machine and copier/printer usage; place service calls as necessary.
• Assist with office moves and new office setups.
• Assist with large-scale copy/print/scanning jobs and large mailing projects.
• Perform other general administrative duties as assigned.

Job Requirements

• Minimum of one year of administrative experience in a law firm or professional services firm.
• Prior experience in a receptionist role.
• Proficiency in Microsoft Word and Outlook, with knowledge of Excel and PowerPoint.
• Superior organizational skills and ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal.
• Strong attention to detail.
• Exceptional customer service skills.
• Ability to work overtime.
• This role will require in office work Monday - Friday, 8:30am - 5:00pm.

Educational Requirements

• BS/BA degree preferred

Status

• Full Time, Non-Exempt

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.