Galaxy Management Group, Inc.
Galaxy Management Group, Inc. is hiring: Administrative Assistant in New York
Galaxy Management Group, Inc., New York, NY, United States, 10292
Administrative Assistant
Location: Maspeth, NY
Job Description:
We are seeking a highly organized and motivated Administrative Assistant to provide high-level support to senior executives across departments. This role requires a proactive individual who excels at prioritizing and multitasking to manage a wide range of responsibilities effectively.
Reports To:
Primary Responsibilities:
Desired Skills & Experience:
US Citizens or valid US Green Card Holders Only
This is an office-based position 5 days a week.
Location: Maspeth, NY
Job Description:
We are seeking a highly organized and motivated Administrative Assistant to provide high-level support to senior executives across departments. This role requires a proactive individual who excels at prioritizing and multitasking to manage a wide range of responsibilities effectively.
Reports To:
- Executive Assistant to the CEO
Primary Responsibilities:
- Serve as the main point of contact between executives, employees, and external clients.
- Manage incoming calls, take messages, follow up on critical matters, and route correspondence appropriately.
- Oversee calendar management for all C-suite executives, including scheduling appointments, sending meeting invitations, and prioritizing sensitive matters.
- Organize and coordinate executive perks and related activities.
- Collaborate with the Executive Assistant and other departments to manage charitable events, including golf outings, from inception to completion.
- Arrange travel logistics for C-suite executives, ensuring efficient and seamless plans.
- Coordinate logistics for various committee meetings, including refreshments, special equipment, advance document distribution, agenda preparation, and follow-up minutes.
- Create, proofread, and edit documents to ensure professional-quality final versions.
- Represent the organization at community events and maintain relationships with community partners.
- Ensure confidentiality and keep company records current and secure.
- Stay informed of high-profile initiatives across various departments to provide relevant support.
- Take on additional projects and duties as required.
Desired Skills & Experience:
- Proven experience as an Administrative/Executive Assistant or a similar role.
- BS/BA degree preferred.
- Exceptional attention to detail, including strong proofreading and editing skills.
- Ability to handle sensitive company information with discretion and confidentiality.
- Excellent organizational skills with the ability to think proactively and prioritize tasks.
- Proficiency in MS Office, online calendars, and cloud-based systems.
- Strong communication skills (via phone, email, and in-person) and effective time management.
- Professional, pleasant, and diplomatic demeanor.
- Familiarity with standard office procedures and operations.
US Citizens or valid US Green Card Holders Only
This is an office-based position 5 days a week.