Office Manager and Administrative Assistant

Title: Manager, Administrative Assistant / CLP

Position: Office Manager & Administrative Assistant

Location: New York, NY

Salary Range: $65,000 - $75,000 salary + discretionary bonus

Commensurate with experience

Target Start: January 15, 2025

This is an in-person role in our office in midtown Manhattan.

Closed Loop Partners

Closed Loop Partners is at the forefront of building the circular economy. The firm is comprised of three key businesses that create a platform for systems change: an investment group, Closed Loop Capital Management; an innovation center, the Center for the Circular Economy; and an operating group, Closed Loop Builders. Founded in 2014, the firm's mission is to drive value and sustainable profitability by scaling businesses that advance the transition to a circular economy, generating net-positive environmental and social outcomes.

Closed Loop Capital Management manages venture capital, buyout private equity and catalytic private credit investment strategies on behalf of global corporations, financial institutions, and family offices. The Center for the Circular Economy unites competitors and partners to tackle complex material challenges and implement systemic change to advance circularity. Closed Loop Builders incubates, builds and scales circular economy infrastructure and solutions across the U.S.

Closed Loop Partners is based in New York City and is a registered B Corp. For more information, please visit www.closedlooppartners.com.

Role

Closed Loop Partners is looking for a highly organized Office Manager / Administrative Assistant to support multiple members of our team to ensure a smooth operation. The Office Manager / Administrative Assistant will often be the first team member guests and stakeholders engage with at the firm. This is a unique opportunity to be an integral player of an impact investment firm and manage the day-to-day activity of a busy office.

Responsibilities

• Manage, assure, and optimize an efficient and effective office environment of 40+ team members and an active ecosystem of visitors
• Provide general administrative support, including scheduling multiple stakeholder meetings, room preparation, technology support for conference rooms 
• Manage the general front desk activity, including registering, welcoming and directing office visitors and handling a small volume of phone calls
• Organize and maintain kitchen and copy rooms, including ordering supplies
• Manage office rearrangements for team meetings and events
• Plan complex travel itineraries, both domestic and international
• Assist in preparing expense reimbursements
• Act as main point of contact for building management, initiating and managing cleaning, maintenance, and work requests
• Coordinate catering orders (off-site and in-office)
• Participate in special projects as needed

Qualifications

• 2+ year of administrative experience in a fast-paced dynamic organization
• Proficiency in Microsoft Office Suite
• Exceptional communication skills, problem solving, organization, attention to detail and thoroughness
• Professional demeanor and excellent interpersonal skills
• A self-starter who can take direction and execute efficiently while multi-tasking
• Ability to exercise discretion and maintain confidentiality
• Genuine, personal interest in sustainability and the natural environment

Closed Loop Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

You must have US Work Authorization to be considered for any open Closed Loop Capital Management position.