Administrative Assistant Job at Curate Corp Voice in Philadelphia

Job Title: Administrative Assistant

Job Overview: We are seeking an organized, detail-oriented, and proactive Administrative Assistant to support our team and ensure smooth day-to-day operations. The ideal candidate will provide administrative support by managing office tasks, scheduling meetings, handling correspondence, and assisting with various projects to enhance productivity and efficiency.

Key Responsibilities:

• Perform general office duties such as filing, data entry, and document management.
• Answer and direct phone calls, take messages, and respond to emails.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and proofread documents, reports, and presentations.
• Assist with travel arrangements, including booking flights and accommodations.
• Coordinate internal and external communications and ensure timely follow-up.
• Support team members with various administrative tasks and ad-hoc projects.
• Maintain a clean and organized office environment.
• Assist with invoicing, billing, and maintaining expense records.
• Handle confidential information with discretion and professionalism.

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (fax, copier, etc.).
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.