Administrative Assistant Job at Robert Half in Philadelphia

We are seeking an Administrative Assistant to join our team in the government sector based in Philadelphia, Pennsylvania. In this role, you will be providing crucial administrative support, handling internal and external communications, coordinating meetings, and maintaining organized files. This role offers a short-term contract employment opportunity.

What you get to do every single day:

• Facilitate internal and external communication flow.

• Handle incoming calls and relay messages accurately.

• Schedule and coordinate meetings and visits.

• Maintain and organize files in an efficient filing system.

• Monitor office inventory and take charge of ordering office supplies.

• Prepare comprehensive reports as required.

• Perform data entry tasks and update databases regularly.

• Proofread documents to ensure accuracy and compliance.

• Undertake additional administrative tasks and projects as required.

Other requirements for the Administrative Assistant position include and are not limited to:

• Demonstrated experience in Administrative Assistance within a public sector setting

• Proven skills in scheduling and coordinating meetings, appointments and travel arrangements

• Proficiency in composing detail-oriented correspondence with excellent written and verbal communication skills

• Demonstrated proficiency in data entry with high attention to detail and accuracy

• Ability to generate data reports, analyze information and present findings in a clear and concise manner

• Experience in supply ordering, keeping track of inventory and ensuring office supplies are always adequately stocked

Please contact Hayley Master at 215.568.4580 about this opportunity and reference Job #03720-0013137673