Office Manager Job at Robert Half in Hopewell

We are in the market for an Office Manager to become a part of our team. The primary focus of this role is to oversee the daily operations of the business office, manage financial aspects, and ensure smooth office procedures. The position is based in Hopewell, Virginia.

Responsibilities:

• Supervising the daily operations of the business office for efficient task completion in compliance with company policies.

• Overseeing financial management, including managing accounts payable and receivable, processing invoices, ensuring timely payments, and tracking expenses.

• Administering payroll accurately and timely, managing employee timesheets, benefits, and deductions.

• Assisting in the development of budgets, tracking expenditures, and preparing financial forecasts in collaboration with the finance department.

• Hiring, training, and managing office personnel, providing guidance to ensure staff perform their duties efficiently.

• Ensuring the office complies with relevant laws and regulations, maintaining accurate records, and overseeing the archiving of essential documents.

• Maintaining relationships with vendors and service providers, negotiating contracts, and ensuring timely payment and service delivery.

• Managing office supplies and inventory, tracking usage and expenses.

• Overseeing the use of office management software, financial systems, and other tools for data accuracy and system efficiency.

• Handling client and customer inquiries, resolving billing issues, and ensuring overall satisfaction with business office services.

• Generating and presenting reports related to office performance, financial metrics, and staff productivity to senior management.

• Identifying opportunities for process improvements, implementing best practices to streamline office operations and enhance productivity.

• Assisting executive leadership with administrative tasks, project management, and other ad-hoc duties as needed.

• Proven experience in Account Reconciliation
• Proficiency in managing Accounts Payable (AP) and Accounts Receivable (AR)
• Expertise in performing Bank Reconciliations
• Strong background in Bookkeeping
• Excellent Data Entry skills
• Proficiency in using Microsoft Excel
• Experience in Month End Close procedures
• Knowledge and experience in Payroll management
• Proficiency in using QuickBooks software