Executive Assistant Job at Altea Healthcare in Phoenix

Job Title: Executive Assistant

Location: Phoenix, AZ

Employment Type: Full-Time, On-Site

Schedule: Monday - Friday

Job Description: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to 5-8 executives in our corporate healthcare office. This role is crucial in ensuring efficient operations and facilitating communication across departments.

Responsibilities:

• Calendar Management: Coordinate and manage multiple executives' schedules, including arranging meetings, appointments, and travel plans.
• Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, handling correspondence and phone calls professionally.
• Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as needed.
• Office Management: Oversee office supplies, coordinate with vendors, and ensure the workspace meets the executives' needs.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Project Assistance: Support special projects by conducting research, compiling data, and providing administrative assistance as required.

Qualifications:

• Education: Bachelor's degree in Business Administration or a related field preferred; equivalent experience considered.
• Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably in a healthcare or corporate environment.

Skills:

• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of discretion and professionalism.

Work Environment: This position operates within a corporate office setting in the healthcare industry, requiring regular interaction with executives, staff, and external partners to support organizational objectives.

This role is ideal for a dedicated professional who excels in a dynamic environment and is committed to supporting executive leadership in achieving organizational success.