Executive Assistant

Insight Global is seeking to hire an Executive Assistant for a top client. This position is a great opportunity to get your foot in the door while supporting executives for a successful organization. You will be on-site to provide the necessary support. Requirements: 3 years of professional experience as an Executive Assistant, or similar position Experience supporting a CFO/CTPO of a fast-paced company, strongly preferred Experience with executive-level calendar management, including working across multiple time zones A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company are critical Extensive experience using office software and administrative tools such as Google Suite and Slack, working within a MacBook environment You're resourceful and take ownership of tasks end-to-end. You rarely get stuck; if you do, you figure out how to get unstuck. You give and take feedback well and prefer transparent and honest communication Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate Exceptional problem-solving skills, and the ability to maintain composure and switch tasks efficiently in a rapidly changing environment, see the "big picture," and be proactive to prevent problems/conflict Day to Day: Provide seamless calendar management for a customer’s CFO & CTPO. Optimize their schedules to create more time for strategic initiatives by efficiently managing conflicting priorities and minimizing time conflicts Proactively support a wide variety of professional administrative tasks including, but not limited to, travel arrangements, event planning and coordination, expense reports, preparing itineraries and agendas, and compiling documents and presentations for meetings Act as a liaison between the CFO & CTPO and internal/external stakeholders, handling correspondence, emails, and phone calls with professionalism and confidentiality Coordinate the logistics of executive meetings, conferences, and departmental events, including arranging travel, preparing agendas, arranging catering, etc. Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making Plan, execute, and oversee Finance & Tech team group events and team-building activities