Executive Administrative Assistant

Role Overview:

The Executive Assistant will provide high-level administrative support to senior leaders, ensuring efficient coordination, time management, and seamless operations across their teams.

Key Responsibilities:

• Manage complex schedules, appointments, and meetings for senior executives.
• Coordinate travel arrangements, including itineraries and accommodations.
• Prepare and review documents, presentations, and reports.
• Serve as a point of contact for inquiries, correspondence, and call management.
• Organize internal and external meetings, handling logistics and technology setup.
• Prepare agendas, take meeting minutes, and track follow-up on action items.
• Assist in planning events, including team gatherings and board meetings.
• Handle confidential information with discretion and maintain data security.
• Support special projects, ensuring objectives are met within deadlines.
• Gather and organize data for executive decision-making.

Qualifications:

• Strong organizational skills with a keen eye for detail.
• Proficiency in Microsoft Office and Keynote for document and presentation creation.
• Ability to work independently and solve problems effectively.
• Demonstrated experience handling sensitive information with confidentiality.
• Excellent communication and time management skills.

Work Environment & Benefits:

• Modern Office Setting: Collaborative spaces, outdoor areas, and on-site amenities.
• Engaging Culture: Annual events, weekly lunches, and leadership resources.
• Technology: MacBook provided and monthly phone allowance.
• Benefits: Medical, dental, vision, 401k matching, PTO, and parental leave.