City of Idaho Falls, ID
Procurement Specialist II
City of Idaho Falls, ID, Idaho Falls, Idaho, United States, 83401
Salary :
$47,840.00 - $66,580.80 Annually
Location :
Idaho Falls, ID
Job Type:
Full-Time
Job Number:
2024-1230
Department:
Municipal Services
Division:
General Service Purchasing
Opening Date:
12/30/2024
Closing Date:
Continuous
General Purpose
The City of Idaho Falls is accepting applications for a Procurement Specialist II. In this position you will perform a variety of administrative duties as needed to expedite, monitor and coordinate city-wide procurement activities.
SUPERVISION RECEIVED
Works under the supervision of the Finance Division, Procurement and Payables Supervisor.
SUPERVISION EXERCISED
None
Essential Functions
Coordinates and processes purchasing requests from departments, reviews requests for compliance with federal, state, and local procurements laws, manuals and policies, and Council or administration directives. Provides requisition process and procedure training and support to departments. Issues purchase orders (PO's); distributes copies to appropriate parties and files; Maintains communication with departments and Finance team on status of requests and outstanding purchase orders.
Oversees day-to-day purchase requests; reviews requests; contacts vendors to obtain price quotes on smaller purchases; manages day-to-day purchasing processes; reviews and edits requisitions and issues purchase orders as appropriate; assist with researching problems on inconsistent prices invoiced; verifies invoice information with purchase order and processes change orders if necessary; coordinates purchasing with representatives from various departments; schedules meetings as needed.
Coordinates and assists in the maintenance of a formal vendor database; updates list as needed.
Coordinates and prepares informal and formal quote, bid, or proposals packages with various department representatives as needed; coordinates and verifies the development of specifications for goods or services with input from department representatives; locates vendors, compiles information and initiates advertisement for bid proposals in compliance with federal, state, and local laws and policies; solicits quotes and proposals as required by State Statute; issues addendums; conducts formal bid openings; verifies vendor qualifications, licensing, etc.; assists city division or department staff in evaluating proposals; ensures notice of award complies with guidelines and regulations. Provides supporting documentation to department Director or designee and Municipal Services Director for Council approval; assists departments with initiation of purchasing process upon issuing of award.
Oversees fuel purchases; monitors and maintains current pricing of fuel purchases; prepares bid specifications addressing allowable increases or decreases based upon market changes; documents price changes as they occur in the marketplace; evaluates fuel bids; verifies and posts purchase prices as they occur.
Utilizes a variety of software to properly document activities into City purchasing and accounting system; coordinates updates to the City Purchasing Manual and City purchasing procedures; monitors accuracy of account codes; coordinates and monitors timely "year-end closing" of outstanding purchase orders.
Performs other related duties as required.
Minimum Qualifications
1. Education and Experience:
A. Graduation from college with a Bachelor's Degree in Accounting, Business Management, Public Administration, or a related subject;
OR
B. Four (4) years of experience in governmental procurement activities;
OR
C. An equivalent combination of education and experience working in customer services and effectively dealing with multiple deadlines and diffusing conflict situations
2. Knowledge, Skills, and Abilities:
Knowledge of
various governmental procurement processes and procedures; principles common to effective and efficient procurement activities; cost analysis procedures; personal computer operation and applicable software utilized in data base management activities; computer accounting applications and various software programs (MS Word, Excel); Idaho State Statutes relevant to purchasing procedures; general office maintenance and practices; business and technical writing, including writing a variety of equipment specifications; operation of standard office equipment; interpersonal communication skills and telephone etiquette; public relations.
Some knowledge of
generally accepted accounting principles (GAAP) established by the Financial Accounting Standards Board (FASB) and/or Governmental Accounting Standards Boards (GASB); professional accounting standards and ethics; internal control principles and methods of application.
Skill in
the art of diplomacy, negotiation, and creative problem solving.
Ability to
establish and maintain positive working relationships with external customers, vendors, departments, coworkers, supervisors, and other personnel and stakeholders; provide excellent customer service; analyze and explain City purchasing policies, rules, and practices to various individuals or groups; develop specifications for purchasing various products or services; ability to analyze proposals and determine if specifications are met; ability to coordinate activities with representatives from various Departments; utilize various computer programs to produce or compose formal documents, reports and records; exercise initiative and respond resourcefully under varying conditions; deal effectively with controversial issues; ability to research and resolve purchasing and bidding problems; communicate effectively verbally and in writing; work under pressure of strict timelines; prepare and deliver written presentations; ability to understand State Statues and City ordinances.
3. Special Qualifications:
Must possess a valid Idaho Driver's license.
Work Environment
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, involving minimal muscular strain, related to walking, standing, stooping, sitting, reaching and light lifting. Essential functions require talking, hearing, and seeing. Common eye, hand, finger dexterity are required. Mental application utilizes memory for details, emotional stability, discriminating thinking and creative problem solving. Periodic travel required in normal course of job performance.
The City of Idaho Falls offers a highly competitive benefits package including membership in the Public Employee Retirement System of Idaho, vacation, holiday, and sick leave as well as medical, dental, vision and life insurance. For further information regarding City of Idaho Falls benefits, visit the Benefits section of our web page.
Temporary jobs and part-time positions that regularly work less than 20 hours per week typically do not qualify for benefits.
01
What best describes your level of education?
Some High School High School Diploma or GED Some College/Vocational Training Associate's Degree Bachelor's Degree Master's Degree or Higher
02
A Bachelor's degree is required for this position. What field is your degree in? Be sure this is documented in the Education Section of the application.
03
Select the option that best describes your years of related paid work experience in governmental procurement activities.
None 1-23 Months 2-3 Years 4-5 Years 6-7 Years 8-9 Years 10 Years or More
Required Question
$47,840.00 - $66,580.80 Annually
Location :
Idaho Falls, ID
Job Type:
Full-Time
Job Number:
2024-1230
Department:
Municipal Services
Division:
General Service Purchasing
Opening Date:
12/30/2024
Closing Date:
Continuous
General Purpose
The City of Idaho Falls is accepting applications for a Procurement Specialist II. In this position you will perform a variety of administrative duties as needed to expedite, monitor and coordinate city-wide procurement activities.
SUPERVISION RECEIVED
Works under the supervision of the Finance Division, Procurement and Payables Supervisor.
SUPERVISION EXERCISED
None
Essential Functions
Coordinates and processes purchasing requests from departments, reviews requests for compliance with federal, state, and local procurements laws, manuals and policies, and Council or administration directives. Provides requisition process and procedure training and support to departments. Issues purchase orders (PO's); distributes copies to appropriate parties and files; Maintains communication with departments and Finance team on status of requests and outstanding purchase orders.
Oversees day-to-day purchase requests; reviews requests; contacts vendors to obtain price quotes on smaller purchases; manages day-to-day purchasing processes; reviews and edits requisitions and issues purchase orders as appropriate; assist with researching problems on inconsistent prices invoiced; verifies invoice information with purchase order and processes change orders if necessary; coordinates purchasing with representatives from various departments; schedules meetings as needed.
Coordinates and assists in the maintenance of a formal vendor database; updates list as needed.
Coordinates and prepares informal and formal quote, bid, or proposals packages with various department representatives as needed; coordinates and verifies the development of specifications for goods or services with input from department representatives; locates vendors, compiles information and initiates advertisement for bid proposals in compliance with federal, state, and local laws and policies; solicits quotes and proposals as required by State Statute; issues addendums; conducts formal bid openings; verifies vendor qualifications, licensing, etc.; assists city division or department staff in evaluating proposals; ensures notice of award complies with guidelines and regulations. Provides supporting documentation to department Director or designee and Municipal Services Director for Council approval; assists departments with initiation of purchasing process upon issuing of award.
Oversees fuel purchases; monitors and maintains current pricing of fuel purchases; prepares bid specifications addressing allowable increases or decreases based upon market changes; documents price changes as they occur in the marketplace; evaluates fuel bids; verifies and posts purchase prices as they occur.
Utilizes a variety of software to properly document activities into City purchasing and accounting system; coordinates updates to the City Purchasing Manual and City purchasing procedures; monitors accuracy of account codes; coordinates and monitors timely "year-end closing" of outstanding purchase orders.
Performs other related duties as required.
Minimum Qualifications
1. Education and Experience:
A. Graduation from college with a Bachelor's Degree in Accounting, Business Management, Public Administration, or a related subject;
OR
B. Four (4) years of experience in governmental procurement activities;
OR
C. An equivalent combination of education and experience working in customer services and effectively dealing with multiple deadlines and diffusing conflict situations
2. Knowledge, Skills, and Abilities:
Knowledge of
various governmental procurement processes and procedures; principles common to effective and efficient procurement activities; cost analysis procedures; personal computer operation and applicable software utilized in data base management activities; computer accounting applications and various software programs (MS Word, Excel); Idaho State Statutes relevant to purchasing procedures; general office maintenance and practices; business and technical writing, including writing a variety of equipment specifications; operation of standard office equipment; interpersonal communication skills and telephone etiquette; public relations.
Some knowledge of
generally accepted accounting principles (GAAP) established by the Financial Accounting Standards Board (FASB) and/or Governmental Accounting Standards Boards (GASB); professional accounting standards and ethics; internal control principles and methods of application.
Skill in
the art of diplomacy, negotiation, and creative problem solving.
Ability to
establish and maintain positive working relationships with external customers, vendors, departments, coworkers, supervisors, and other personnel and stakeholders; provide excellent customer service; analyze and explain City purchasing policies, rules, and practices to various individuals or groups; develop specifications for purchasing various products or services; ability to analyze proposals and determine if specifications are met; ability to coordinate activities with representatives from various Departments; utilize various computer programs to produce or compose formal documents, reports and records; exercise initiative and respond resourcefully under varying conditions; deal effectively with controversial issues; ability to research and resolve purchasing and bidding problems; communicate effectively verbally and in writing; work under pressure of strict timelines; prepare and deliver written presentations; ability to understand State Statues and City ordinances.
3. Special Qualifications:
Must possess a valid Idaho Driver's license.
Work Environment
Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, involving minimal muscular strain, related to walking, standing, stooping, sitting, reaching and light lifting. Essential functions require talking, hearing, and seeing. Common eye, hand, finger dexterity are required. Mental application utilizes memory for details, emotional stability, discriminating thinking and creative problem solving. Periodic travel required in normal course of job performance.
The City of Idaho Falls offers a highly competitive benefits package including membership in the Public Employee Retirement System of Idaho, vacation, holiday, and sick leave as well as medical, dental, vision and life insurance. For further information regarding City of Idaho Falls benefits, visit the Benefits section of our web page.
Temporary jobs and part-time positions that regularly work less than 20 hours per week typically do not qualify for benefits.
01
What best describes your level of education?
Some High School High School Diploma or GED Some College/Vocational Training Associate's Degree Bachelor's Degree Master's Degree or Higher
02
A Bachelor's degree is required for this position. What field is your degree in? Be sure this is documented in the Education Section of the application.
03
Select the option that best describes your years of related paid work experience in governmental procurement activities.
None 1-23 Months 2-3 Years 4-5 Years 6-7 Years 8-9 Years 10 Years or More
Required Question