City of Clarksville, TN
Event Planning Specialist
City of Clarksville, TN, Clarksville, Tennessee, United States, 37040
Salary :
$54,964.00 Annually
Location :
PARKS AND RECREATION 102 Public Square Clarksville
Job Type:
Fulltime
Job Number:
001532
Department:
Parks & Recreation
Opening Date:
12/19/2024
Closing Date:
1/7/2025 4:30 PM Central
Example of Duties
PLEASE NOTE: THIS POSITION IS ONLY OPEN TO CURRENT CITY OF CLARKSVILLE PARKS AND RECREATION EMPLOYEES WHO HAVE BEEN IN THEIR CURRENT POSITION FOR AT LEAST SIX (6) MONTHS. NO OTHER APPLICATIONS WILL BE CONSIDERED. YOU MUST ATTACH A RESUME TO YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION.***
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions: Plans, coordinates, implements, and monitors the logistical details of special events which includes determining scheduling, staffing, facility, equipment, and supply needs; determining volunteer requirements; identifying and securing event entertainment and activities; determining type of event; identifying funding sources; and performing related duties.
Documents logistical details and communicates information to internal event support staff.
Monitors facilities, staff, activities, equipment, and supplies during events; identifies and resolves issues; and ensures the safety of guests and staff.
Implements event marketing plans.
Solicits and monitors vendors; reviews vendor operations and performance.
Performs other duties of a similar nature or level.
Performs other related work as required. Typical Qualifications
MINIMUM EDUCATION AND TRAINING
Education and Experience
High school diploma or GED equivalent.
One (1) year of experience in event planning.
An equivalent combination of education and experience sufficient to perform the job's essential duties. License and Certifications
Possession of a valid driver's license. Supplemental Information
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills, and Abilities:
Knowledge of:
Event planning principles and practices.
Basic marketing concepts.
Basic mathematical concepts.
Event security principles.
Vendor relations.
Computers and related software applications.
Customer service principles. Skill in:
Identifying, documenting, and implementing logistical details of events.
Coordinating and executing event plans.
Attending to details.
Performing mathematical calculations.
Soliciting and monitoring vendors.
Using a computer and related software applications.
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction. Physical Requirements:
The work is moderate moderate work which requires exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Handling: Picking, holding, or otherwise working, primarily with the whole hand.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: Making rational decisions through sound logic and deductive processes.
Pulling: Using upper extremities to exert force to draw, haul or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something steady to thrust forward, downward, or outward.
Reaching: Extending hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Standing: Particularly for sustained periods of time.
Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
Visual ability 4: sufficient to operate motor vehicles and/or heavy equipment, both day and night.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.
Please see the City of Clarksville's for applicable benefits information.
01
Briefly explain your process for developing a mission and/or vision for a special event.
02
Briefly describe your experience with securing and maintaining relationships with event sponsors.
03
You must attach a resume to your completed application to be considered for this position. Did you remember to include a separate copy of your resume?
Yes No
04
Are you currently a City of Clarksville Parks and Recreation employee who has been in your current position for at least six (6) months?
Yes No
05
What is your current supervisor's name?
Required Question
$54,964.00 Annually
Location :
PARKS AND RECREATION 102 Public Square Clarksville
Job Type:
Fulltime
Job Number:
001532
Department:
Parks & Recreation
Opening Date:
12/19/2024
Closing Date:
1/7/2025 4:30 PM Central
Example of Duties
PLEASE NOTE: THIS POSITION IS ONLY OPEN TO CURRENT CITY OF CLARKSVILLE PARKS AND RECREATION EMPLOYEES WHO HAVE BEEN IN THEIR CURRENT POSITION FOR AT LEAST SIX (6) MONTHS. NO OTHER APPLICATIONS WILL BE CONSIDERED. YOU MUST ATTACH A RESUME TO YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION.***
SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions: Plans, coordinates, implements, and monitors the logistical details of special events which includes determining scheduling, staffing, facility, equipment, and supply needs; determining volunteer requirements; identifying and securing event entertainment and activities; determining type of event; identifying funding sources; and performing related duties.
Documents logistical details and communicates information to internal event support staff.
Monitors facilities, staff, activities, equipment, and supplies during events; identifies and resolves issues; and ensures the safety of guests and staff.
Implements event marketing plans.
Solicits and monitors vendors; reviews vendor operations and performance.
Performs other duties of a similar nature or level.
Performs other related work as required. Typical Qualifications
MINIMUM EDUCATION AND TRAINING
Education and Experience
High school diploma or GED equivalent.
One (1) year of experience in event planning.
An equivalent combination of education and experience sufficient to perform the job's essential duties. License and Certifications
Possession of a valid driver's license. Supplemental Information
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills, and Abilities:
Knowledge of:
Event planning principles and practices.
Basic marketing concepts.
Basic mathematical concepts.
Event security principles.
Vendor relations.
Computers and related software applications.
Customer service principles. Skill in:
Identifying, documenting, and implementing logistical details of events.
Coordinating and executing event plans.
Attending to details.
Performing mathematical calculations.
Soliciting and monitoring vendors.
Using a computer and related software applications.
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction. Physical Requirements:
The work is moderate moderate work which requires exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Handling: Picking, holding, or otherwise working, primarily with the whole hand.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: Making rational decisions through sound logic and deductive processes.
Pulling: Using upper extremities to exert force to draw, haul or tug objects in a sustained motion.
Pushing: Using upper extremities to press against something steady to thrust forward, downward, or outward.
Reaching: Extending hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Standing: Particularly for sustained periods of time.
Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
Visual ability 4: sufficient to operate motor vehicles and/or heavy equipment, both day and night.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.
Please see the City of Clarksville's for applicable benefits information.
01
Briefly explain your process for developing a mission and/or vision for a special event.
02
Briefly describe your experience with securing and maintaining relationships with event sponsors.
03
You must attach a resume to your completed application to be considered for this position. Did you remember to include a separate copy of your resume?
Yes No
04
Are you currently a City of Clarksville Parks and Recreation employee who has been in your current position for at least six (6) months?
Yes No
05
What is your current supervisor's name?
Required Question