Sahuarita Unified School District
Procurement Specialist
Sahuarita Unified School District, Sahuarita, Arizona, United States, 85629
Position Type:
Secretarial/Clerical - Non-School Sites/Business Services Specialist
Date Posted: 12/9/2024
Location: Business Services Office
Date Available: 12/21/2024
Closing Date: UNTIL FILLED
TITLE: PROCUREMENT SPECIALIST
CONTRACT TERMS:
12-month
SALARY CLASSIFICATION:
Group D 15.45
GENERAL STATEMENT OF RESPONSIBILITIES:
To assist in ensuring the smooth and efficient operation of the district's business office; to play an integral part in providing a service-oriented relationship with all other district departments. ESSENTIAL FUNCTIONS A. PROCUREMENT Collaborates with staff to accomplish tasks related to the successful procurement and distribution of required products and services. Responsible for staff support in the areas of vendor database management, bidding, contracts and purchasing. Prepares specifications, bid invitations, and RFPs. Conducts public bid openings, bid analysis, vendor selection, product evaluation, and product recommendations. Reviews and processes requisitions to ensure compliance with contract pricing, procurement thresholds and District policy. Manages procurement related annual compliance and financial audit requirements to be in alignment with year-end reporting timelines and subsequent annual financial audit requirements. Manages the development of bidding in accordance with state procurement regulations. In conjunction with purchasing staff, coordinates the award process and facilitates contract award. Monitors vendor contract usage and associated terms and compliance Enters and prints all purchase orders; Maintains purchase order files; Answers phone calls and provides tracking services; Researches problems with orders; Assists the Business Services Manager with financial reporting and special projects; Creates 1099's and other required forms and reports; B. GENERAL BUSINESS DUTIES Assists with other Business Office tasks, including but not limited to, checking vouchers, writing checks, monitoring and balancing accounts, communicating information to staff; Assists with balancing bank statements of cash funds; Operates machines such as FAX, copier, postage machine, as needed; Performs other related tasks as assigned. QUALIFICATIONS
A. REQUIRED EDUCATION, TRAINING & EXPERIENCE
High school diploma or equivalent; One year of experience in procurement and bidding; Demonstrated proficiency with PC programs; Ability to communicate and work well with staff and the general public. B. PHYSICAL REQUIREMENTS
None specified C. COMMITMENT & DEPENDABILITY
Willingness to perform as an integral member of a successful team; Dedication to providing the highest level of service; Adherence to policies and procedures. PERFORMANCE EXPECTATIONS
TIME MANAGEMENT: Must plan two to twelve weeks in advance; STRESS MANAGEMENT: Minimal stress, with some deadlines; PUBLIC CONTACT: Interacts primarily with other employees and the general public; LEVEL OF RESPONSIBILITY: Must use sound judgment in performing job and handling money and access to confidential records; EVALUATION PROCEDURE: In accordance with provisions specified in Governing Board policy; SUPERVISION RECEIVED: Reports to the Business Services Manager; SUPERVISORY RESPONSIBILITY: None
PUBLIC NOTIFICATION OF NON-DISCRIMINATION : Sahuarita Unified School District does not discriminate on the basis of race, sex, color, national origin, sexual orientation, age, sex or disability in admission or access to , or treatment or employment in, its educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.
Revised: April 2021
Date Posted: 12/9/2024
Location: Business Services Office
Date Available: 12/21/2024
Closing Date: UNTIL FILLED
TITLE: PROCUREMENT SPECIALIST
CONTRACT TERMS:
12-month
SALARY CLASSIFICATION:
Group D 15.45
GENERAL STATEMENT OF RESPONSIBILITIES:
To assist in ensuring the smooth and efficient operation of the district's business office; to play an integral part in providing a service-oriented relationship with all other district departments. ESSENTIAL FUNCTIONS A. PROCUREMENT Collaborates with staff to accomplish tasks related to the successful procurement and distribution of required products and services. Responsible for staff support in the areas of vendor database management, bidding, contracts and purchasing. Prepares specifications, bid invitations, and RFPs. Conducts public bid openings, bid analysis, vendor selection, product evaluation, and product recommendations. Reviews and processes requisitions to ensure compliance with contract pricing, procurement thresholds and District policy. Manages procurement related annual compliance and financial audit requirements to be in alignment with year-end reporting timelines and subsequent annual financial audit requirements. Manages the development of bidding in accordance with state procurement regulations. In conjunction with purchasing staff, coordinates the award process and facilitates contract award. Monitors vendor contract usage and associated terms and compliance Enters and prints all purchase orders; Maintains purchase order files; Answers phone calls and provides tracking services; Researches problems with orders; Assists the Business Services Manager with financial reporting and special projects; Creates 1099's and other required forms and reports; B. GENERAL BUSINESS DUTIES Assists with other Business Office tasks, including but not limited to, checking vouchers, writing checks, monitoring and balancing accounts, communicating information to staff; Assists with balancing bank statements of cash funds; Operates machines such as FAX, copier, postage machine, as needed; Performs other related tasks as assigned. QUALIFICATIONS
A. REQUIRED EDUCATION, TRAINING & EXPERIENCE
High school diploma or equivalent; One year of experience in procurement and bidding; Demonstrated proficiency with PC programs; Ability to communicate and work well with staff and the general public. B. PHYSICAL REQUIREMENTS
None specified C. COMMITMENT & DEPENDABILITY
Willingness to perform as an integral member of a successful team; Dedication to providing the highest level of service; Adherence to policies and procedures. PERFORMANCE EXPECTATIONS
TIME MANAGEMENT: Must plan two to twelve weeks in advance; STRESS MANAGEMENT: Minimal stress, with some deadlines; PUBLIC CONTACT: Interacts primarily with other employees and the general public; LEVEL OF RESPONSIBILITY: Must use sound judgment in performing job and handling money and access to confidential records; EVALUATION PROCEDURE: In accordance with provisions specified in Governing Board policy; SUPERVISION RECEIVED: Reports to the Business Services Manager; SUPERVISORY RESPONSIBILITY: None
PUBLIC NOTIFICATION OF NON-DISCRIMINATION : Sahuarita Unified School District does not discriminate on the basis of race, sex, color, national origin, sexual orientation, age, sex or disability in admission or access to , or treatment or employment in, its educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.
Revised: April 2021