Phaxis
Hybrid Executive Assistant at Leading Research Enablement Firm
Phaxis, New York, NY, United States
HYBRID EXECUTIVE ASSISTANT AT LEADING RESEARCH ENABLEMENT PLATFORM/COMPANY
Base Salary is $80K to $140K (based upon candidate and experience)
Year-end Bonus and Excellent Benefits
Successful, established, leading research enablement platform/company is looking for an experienced clerical/executive support professional to join its Team as an Executive Assistant providing high-level administrative support to their CEO and Other Executives.
The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This person will report directly to the CEO.
Working Onsite Three to Four (3-4) Days per Week in Office (actual days, etc. TBA).
QUALIFICATIONS AND SKILLS
DUTIES AND RESPONSIBILITIES
JD # 24-04807
Base Salary is $80K to $140K (based upon candidate and experience)
Year-end Bonus and Excellent Benefits
Successful, established, leading research enablement platform/company is looking for an experienced clerical/executive support professional to join its Team as an Executive Assistant providing high-level administrative support to their CEO and Other Executives.
The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This person will report directly to the CEO.
Working Onsite Three to Four (3-4) Days per Week in Office (actual days, etc. TBA).
QUALIFICATIONS AND SKILLS
- Bachelor's Degree highly preferred.
- Two Plus (2+) years of Relevant Experience required.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Ability to communicate effectively and professionally.
- Flexible hours as dictated by the needs of business for projects and meetings.
- Must be NYC-based as you "might" be "on call" at times.
DUTIES AND RESPONSIBILITIES
- Manage sensitive matters with a high level of confidentiality.
- Manage CEO's daily calendar of meetings and events.
- Work closely with CFO, Director of HR, Facilities Management and Personal Assistant to CEO; will act as back-up to PA and provide lateral support as/where needed.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executive.
- Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquiries.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
- Organize complex calendars and schedules, resolving any scheduling issues.
- Prepare expense reports on a regular basis.
JD # 24-04807