Executive Assistant Job at Compunnel in Boston

Basic Purpose:

To provide in-office administrative support to designated Fixed Income team members and serve as backup support for all Fixed Income investment teams.



Primary Responsibilities:

• Team Support:
• Provide primary administrative support to the designated Fixed Income team members.
• Collaborate with the Fixed Income administrative team to alleviate workload and provide backup during temporary vacancies of team members.
• Calendar and Meeting Management:
• Manage and coordinate calendars using Microsoft Outlook.
• Organize and coordinate virtual and on-site meetings.
• Handle meeting logistics, including securing locations, managing participant schedules, and ensuring proper meeting setup.
• Travel Arrangements:
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Arrange visas and meetings for travel as needed.
• Visitor Protocols:
• Ensure proper visitor protocols are followed for office visitors.
• Communication and Follow-up:
• Communicate and follow up on requests, deadlines, and action items.
• Subscription and Membership Management:
• Request and manage new subscriptions and renewals for the team.
• Renew professional memberships as required.
• Document and Administrative Support:
• Obtain necessary wet or e-signatures for required documents.
• Prepare and edit materials using Microsoft PowerPoint, Word, and Excel.
• Create and process purchase requisitions using Ariba.
• Complete and submit expense reports in Concur.

Additional Support:

• Assist with ad hoc projects and initiatives as assigned.
• Provide phone and message support to the team.
• Perform office tasks such as printing, copying, scanning, and filing materials.
• Sort and distribute incoming mail.
• Maintain and order office supplies as needed.

Job Requirements:

Education and Experience:

Bachelor’s degree preferred.

A minimum of 5 years of related experience is preferred.

Skills:

• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail.
• Ability to juggle multiple tasks and prioritize effectively.
• Self-confidence with the ability to interact with senior-level management.
• Strong organizational skills, capable of working independently and within a team.

Technical Skills:

• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Familiarity with Adobe Pro, AdobeSign, and DocuSign.
• Ability to learn and work with various applications used by the Fixed Income team.

Other Requirements:

• Ability to maintain strict confidentiality and manage sensitive information.
• Ability to thrive in a fast-paced environment and handle multiple tasks efficiently.

Location-

1 Post Office Square
Boston
Boston
MA
USA
02109

Education: Bachelors Degree