Assistant Management Executive Job at Akam Associates Inc in New York

About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.

What we offer: AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.

Position Overview: The Assistant Management Executive will work closely with the Property Manager and assist with the day-to-day operations of Condo & Co-op properties located throughout New York City. The individual is responsible for maintaining communication with the shareholders/unit owners of their properties as well as with the Board of Managers/Directors. They will work closely with the Management Executive on all matters relating to the property.

Responsibilities include, but not limited to:

• Working in coordination with the assigned Property Manager on ensuring, and enhancing the operational, mechanical, aesthetic, and financial functioning of all aspects of assigned client properties
• Perform all administrative duties to include but not limited to; preparation for annual meetings, draft memorandums, Building Link Updates, review OT for property staff, maintain COI’s, send welcome letters to new shareholders/unit owners, etc.
• Attending board meetings and interact with Board members regularly
• Reviewing, processing, overseeing, and filing the respective apartment alteration documents
• Interaction with Resident Manager and/or Super regularly
• Work with Financial Analyst regarding items such as arrears, petty cash, AVID, and AR tickets
• Ensuring timely and accurate payment of property and other taxes, and recurring, vendor/contractor, and other assigned client property bills and obligations
• Ensuring the timely and accurate provision to owner/shareholder monthly statements as well as any adjustments

Qualifications:

• Bachelor’s degree in any business-related field is preferred
• Minimum of 1-2 years of Assistant Management Executive/Assistant Property Manager experience supporting multiple co-op and condo properties is preferred
• Experience with Yardi, Avid, and BuildingLink is a plus
• Proficient with MS Office Suite programs; specifically, Outlook, Excel, Word
• Ability to work in a fast-paced environment
• Previous experience handling and resolving tenant issues
• Strong organizational and multitasking skills
• Hospitality and strong customer service skills are required

Benefits:

• 401(k) Retirement Plan Matching
• Health Insurance
• Dental insurance
• Vision Insurance
• Ancillary Benefits
• Health Savings Account
• Flexible Spending Account
• Life Insurance
• Paid Time Off
• Company Events
• Employee Assistance Program
• Employee Referral Program
• Employee Engagement Committee

AKAM Living Services, Inc., is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.