Floater Administrative Assistant

Our client, one of the most prestigious hedge funds in the world, is looking to hire an administrative assistant to work as a floater across a variety of departments. The successful candidate will have administrative experience in a corporate environment and a positive and flexible attitude.

RESPONSIBILITIES

• Utilize Microsoft Office Suite to maintain calendars, contacts and tasks
• Provide general administrative support as requested (assist with incoming phone calls, moderate copying/putting together presentations/preparing materials for meetings, etc.) and provide back up administrative support as needed
• Schedule and coordinate internal and external meetings
• Coordinate complex travel arrangements
• Create detailed travel itineraries
• Complete expense reports and track reimbursements
• Pro-actively anticipate work assignments whenever possible
• Maintain confidentiality of all sensitive issues and materials
• Work with departments in need of extra help; and other reasonably related duties as assigned.

REQUIREMENTS

• 3-4 years of corporate administrative experience
• College degree preferred
• Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel)
• Strong organizational skills and attention to detail
• Ability to work independently with strong follow-through skills
• Excellent communication skills - both verbal and written
• Flexibility to juggle moderate degree of multiple and changing priorities
• Resourcefulness (especially online) in executing projects
• Collaborative/teamwork attitude and skills a must

SALARY
$100-120K (DOE) + discretionary bonus

HOURS
9am-6pm + flexibility for OT as needed

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