Town of Concord, MA
Procurement Manager
Town of Concord, MA, Concord, Massachusetts, us, 01742
Procurement Manager
The Town of Concord is seeking a Procurement Manager toplay a pivotal role in managing the procurement process for all Towndepartments. This is an excellent opportunity for a detail-orientedprofessional with a strong understanding of municipal procurement laws and apassion for driving value through strategic sourcing. If you are acollaborative professional eager to enhance procurement processes andcontribute to our community's success, we encourage you to apply!
Starting salary range: $85,259.20 -$101,892.64/yr,
depending on qualifications andexperience. This is a full-time position, with a complete benefitspackage.
Applicants will be reviewed on a rolling basisand accepted until the position is filled.
Allapplications will be reviewed, and the most highly qualified candidates will beinvited to one or more interviews and/or other assessments. Applicants will benotified of their standing in the process as soon as a decision has been made regardingtheir individual application.
Appointment of the final candidate will be contingent uponthe results of pre-placement conditions including criminal and credit historychecks, as well as a drug screening. Costs of these pre-placementrequirements will be borne by the Town.
The Town of Concord, MA is an EEOEmployer. We value diversity and welcome candidates of all backgrounds toapply.
Department:
Finance-Administration
Salary Grade:
10
Reports To:
Chief Financial Officer
FLSA Status:
Exempt
Appointed by:
Town Manager
Date:
November 2024
GENERAL SUMMARY:
Under the general supervision of the Chief Financial Officer, and in accordance with state and local laws, the Procurement Manager is responsible for overseeing the entire procurement life cycle, from identifying purchasing needs and developing procurement strategies to managing contracts and ensuring compliance with legal and regulatory requirements. The Procurement Manager serves as a central resource and expert on procurement practices, working closely with all Town departments to provide guidance on procurement policies, optimize purchasing processes, and drive value through strategic sourcing. Responsible for maintaining and improving upon the efficiency and effectiveness of all areas under the direction and control of the position. Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures. Incumbent is called upon to handle a significant amount of detail, each varying from the other in substance and content, requiring incumbent to approach workload with flexibility.
ESSENTIAL JOB FUNCTIONS:
External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
Responsible for oversight of the procurement processes utilized in all town departments, to ensure legal and policy compliance. Writes, reviews and edits invitations for bid, requests for proposals, price quote solicitations, specifications, legal advertisements, contracts and related correspondence for compliance with applicable laws, regulations, procedures and clarity.
Oversees the approval process for bids, proposals and price quotes received from vendors; conducts public bid openings; makes recommendations to the Chief Financial Officer and Town Manager for the award to the responsible and responsive vendor pertaining to bids, proposals and price quotes; posts and makes public the results of the award.
Develop and update procurement policies and procedures; offer training to department heads and staff on compliance requirements.
Maintain procurement records, including bid documents, contracts, and compliance reports, adhering to the Secretary of the Commonwealth's record retention schedule.
Monitor vendor performance and contract compliance, conducting reference checks and cost analyses to ensure value for money.
Assist departments with resolving procurement-related issues and provide recommendations on purchasing strategies.
Stay current with state and federal procurement laws and participate in relevant training programs, such as the Massachusetts Certified Public Purchasing Official (MCPPO) certification.
Produce procurement-related correspondence, including award notifications, rejection letters, and contractual notices.
Performs special projects and related responsibilities as initiated and requested.
Performs other related duties as required, directed or as the situation dictates.
Regular attendance and punctuality at the workplace is required.
SUPERVISORY
RESPONSIBILITY:
May have functional supervision over designated personnel within the Finance team.
EDUCATION, EXPERIENCE & SPECIAL REQUIREMENTS:
Bachelor's degree in Finance, Public Administration, Business Management or related; five or more years of progressively responsible experience in procurement, preferably within a municipal or public sector setting; or any equivalent combination of education and experience.
Massachusetts Certified Public Purchasing Official (MCPPO) certification required.
Must have the ability to travel to and attend various day and evening meetings in a variety of locations.
KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of Massachusetts General Laws relating to municipal government, including the Uniform Procurement Act and other procurement laws and regulations. Familiarity with local municipal bylaws.
Familiarity with COMMBUYS and other state procurement systems.
Strong organizational skills with an ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to communicate clearly and effectively with co-workers and the public, both orally and in writing, maintain confidentiality, and keep detailed records.
Ability to work with a high level of detail; ability to prioritize multiple tasks and deal effectively with interruptions; ability to identify and analyze complex issues and to develop appropriate recommendations.
Strong organizational skills and attention to detail/accuracy.
WORKING CONDITIONS & PHYSICAL DEMANDS:
External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the physical demands (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Majority of work is performed in a quiet work environment, with constant interruptions. Frequently subjected to the demands of other individuals and the volume and/or rapidity with which tasks must be accomplished.
Operates computer, printer, video display terminal, keyboard, calculator, telephone, copier, facsimile machine and all other standard office equipment requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching and stooping may also be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
The Town of Concord is seeking a Procurement Manager toplay a pivotal role in managing the procurement process for all Towndepartments. This is an excellent opportunity for a detail-orientedprofessional with a strong understanding of municipal procurement laws and apassion for driving value through strategic sourcing. If you are acollaborative professional eager to enhance procurement processes andcontribute to our community's success, we encourage you to apply!
Starting salary range: $85,259.20 -$101,892.64/yr,
depending on qualifications andexperience. This is a full-time position, with a complete benefitspackage.
Applicants will be reviewed on a rolling basisand accepted until the position is filled.
Allapplications will be reviewed, and the most highly qualified candidates will beinvited to one or more interviews and/or other assessments. Applicants will benotified of their standing in the process as soon as a decision has been made regardingtheir individual application.
Appointment of the final candidate will be contingent uponthe results of pre-placement conditions including criminal and credit historychecks, as well as a drug screening. Costs of these pre-placementrequirements will be borne by the Town.
The Town of Concord, MA is an EEOEmployer. We value diversity and welcome candidates of all backgrounds toapply.
Department:
Finance-Administration
Salary Grade:
10
Reports To:
Chief Financial Officer
FLSA Status:
Exempt
Appointed by:
Town Manager
Date:
November 2024
GENERAL SUMMARY:
Under the general supervision of the Chief Financial Officer, and in accordance with state and local laws, the Procurement Manager is responsible for overseeing the entire procurement life cycle, from identifying purchasing needs and developing procurement strategies to managing contracts and ensuring compliance with legal and regulatory requirements. The Procurement Manager serves as a central resource and expert on procurement practices, working closely with all Town departments to provide guidance on procurement policies, optimize purchasing processes, and drive value through strategic sourcing. Responsible for maintaining and improving upon the efficiency and effectiveness of all areas under the direction and control of the position. Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures. Incumbent is called upon to handle a significant amount of detail, each varying from the other in substance and content, requiring incumbent to approach workload with flexibility.
ESSENTIAL JOB FUNCTIONS:
External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
Responsible for oversight of the procurement processes utilized in all town departments, to ensure legal and policy compliance. Writes, reviews and edits invitations for bid, requests for proposals, price quote solicitations, specifications, legal advertisements, contracts and related correspondence for compliance with applicable laws, regulations, procedures and clarity.
Oversees the approval process for bids, proposals and price quotes received from vendors; conducts public bid openings; makes recommendations to the Chief Financial Officer and Town Manager for the award to the responsible and responsive vendor pertaining to bids, proposals and price quotes; posts and makes public the results of the award.
Develop and update procurement policies and procedures; offer training to department heads and staff on compliance requirements.
Maintain procurement records, including bid documents, contracts, and compliance reports, adhering to the Secretary of the Commonwealth's record retention schedule.
Monitor vendor performance and contract compliance, conducting reference checks and cost analyses to ensure value for money.
Assist departments with resolving procurement-related issues and provide recommendations on purchasing strategies.
Stay current with state and federal procurement laws and participate in relevant training programs, such as the Massachusetts Certified Public Purchasing Official (MCPPO) certification.
Produce procurement-related correspondence, including award notifications, rejection letters, and contractual notices.
Performs special projects and related responsibilities as initiated and requested.
Performs other related duties as required, directed or as the situation dictates.
Regular attendance and punctuality at the workplace is required.
SUPERVISORY
RESPONSIBILITY:
May have functional supervision over designated personnel within the Finance team.
EDUCATION, EXPERIENCE & SPECIAL REQUIREMENTS:
Bachelor's degree in Finance, Public Administration, Business Management or related; five or more years of progressively responsible experience in procurement, preferably within a municipal or public sector setting; or any equivalent combination of education and experience.
Massachusetts Certified Public Purchasing Official (MCPPO) certification required.
Must have the ability to travel to and attend various day and evening meetings in a variety of locations.
KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of Massachusetts General Laws relating to municipal government, including the Uniform Procurement Act and other procurement laws and regulations. Familiarity with local municipal bylaws.
Familiarity with COMMBUYS and other state procurement systems.
Strong organizational skills with an ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to communicate clearly and effectively with co-workers and the public, both orally and in writing, maintain confidentiality, and keep detailed records.
Ability to work with a high level of detail; ability to prioritize multiple tasks and deal effectively with interruptions; ability to identify and analyze complex issues and to develop appropriate recommendations.
Strong organizational skills and attention to detail/accuracy.
WORKING CONDITIONS & PHYSICAL DEMANDS:
External and internal applicants, as well as position incumbents who are or become disabled as defined under the Americans With Disabilities Act, must be able to perform the physical demands (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc. Majority of work is performed in a quiet work environment, with constant interruptions. Frequently subjected to the demands of other individuals and the volume and/or rapidity with which tasks must be accomplished.
Operates computer, printer, video display terminal, keyboard, calculator, telephone, copier, facsimile machine and all other standard office equipment requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching and stooping may also be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.