CAPPS, Inc.
Comptroller - Program Specialist III-V
CAPPS, Inc., Austin, Texas, us, 78716
Job Description
Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00047171
Are you ready to grow, make a positive impact?
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.
Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.
Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.
Program Specialist III: $4916.67-$5250.00
Program Specialist IV: $5416.67-$5916.67
Program Specialist V: $5833.33-$6416.67
Qualifications:
Minimum Qualifications
Education:
Graduation from an accredited college or university with a bachelor's degree.
Experience:
•Three years of experience in a complex office environment.
•Two years of experience providing customer service.
•Two years of experience performing human resources management activities.
•One year of experience performing purchasing activities.
•One year of experience performing time and leave activities.
Preferred Qualifications
Preferred Education:
Graduation from an accredited college or university with a bachelor's degree in Business or Communications.
Preferred Experience:
One year of experience with accepted business practices and procedures for providing administrative services to executives or senior level managers.
One year of experience using CAPPS Financials or CAPPS HR/Payroll.
Substitutions
One additional year of experience in a complex office environment may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours (four years).
Licenses and Certifications
Certified Texas Contract Manager (CTCM) or Certified Texas Procurement Manager (CTPM) is preferred.
Summary of Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, telephone, and client/customer contact. It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers.
Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.
In this role you will:
•Performs Human Resources (HR) related activities, including completing, reviewing, and coordinating Personnel Requisition Forms (PRFs), Job Descriptions (JDs), and Personnel Action Forms (PAFs) to ensure compliance with agency policy. Develop, review, revise, and implement human resources division policies and procedures. Acts as the division HR liaison.
•Serves as an external training program liaison for FM courses and instructors. Monitors and ensures compliance with all division policies and procedures related to training. Assist external and internal students with FM training class registrations, class evaluations and training certificates of completion. Coordinate the monthly processing of computer software updates and reset passwords on all training computers every 90 days. Develop and implement policies and procedures to ensure appropriate operations.
•Serves as the internal division training coordinator to ensure employees are complying with the mandatory training requirements and number of completed hours required each fiscal year for management and staff. Registers employees for classes on learning platforms (ex. Percipio Learn Center) and prepares monthly reports to monitor compliance. Develop and maintain procedures to ensure continuity of operations.
•Serves as backup to Fiscal Management's executive assistant as needed. Coordinating calendars, meetings and other activities with other governmental agencies, executives, and organizations on behalf of the division director and assistant director and division managers. Assist division directors, managers, supervisors, and staff with general administrative duties.
•Performs time and leave related activities for the division to ensure employees are accurately reporting time and leave in the Centralized Accounting and Payroll/Personnel System (CAPPS). Assists Payroll department by ensuring all timesheets have been submitted and approved in CAPPS for all Fiscal Management employees. Researches and corrects employee leave errors in CAPPS. Records, monitors and ensures compliance with WALT/Telework Schedules and telework agreements for all staff.
•Serves as backup to purchasing activities, including obtaining price quotes, entering requisitions into automated system(s), reconciling invoices and purchase orders, distributing purchases and handling returns. Develop and maintain procedures to ensure continuity of operations. Assists in maintaining division supply cabinets and office supply stock. Place routine orders, distribute and maintain a sufficient level of supplies.
•Ensures that inquiries received and action items initiated by electronic and physical mail are distributed appropriately and monitored for completion and appropriate follow up.
•Serves as the division Additional Duty Safety Officer (ADSO) (monitors the safety and health environment of the staff within the division; maintains and communicates the division evacuation procedures and ensure safety officers are assigned and educated to assist in the event of building evacuation).
•May serve as the division's primary or backup liaison for property, records management, facilities and executive management.
•Perform other related duties as assigned.
Maximize Your Earnings!
At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Important Note to the Candidate:
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
MILITARY PREFERENCE
To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.
Additional MOS can be found at the State Auditor's Office,
Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.
Applications submitted through Work in Texas:
Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.
An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.
Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00047171
Are you ready to grow, make a positive impact?
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.
Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.
Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.
Program Specialist III: $4916.67-$5250.00
Program Specialist IV: $5416.67-$5916.67
Program Specialist V: $5833.33-$6416.67
Qualifications:
Minimum Qualifications
Education:
Graduation from an accredited college or university with a bachelor's degree.
Experience:
•Three years of experience in a complex office environment.
•Two years of experience providing customer service.
•Two years of experience performing human resources management activities.
•One year of experience performing purchasing activities.
•One year of experience performing time and leave activities.
Preferred Qualifications
Preferred Education:
Graduation from an accredited college or university with a bachelor's degree in Business or Communications.
Preferred Experience:
One year of experience with accepted business practices and procedures for providing administrative services to executives or senior level managers.
One year of experience using CAPPS Financials or CAPPS HR/Payroll.
Substitutions
One additional year of experience in a complex office environment may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours (four years).
Licenses and Certifications
Certified Texas Contract Manager (CTCM) or Certified Texas Procurement Manager (CTPM) is preferred.
Summary of Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, telephone, and client/customer contact. It requires the ability to bend, stoop, kneel, and reach as needed for filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers.
Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.
In this role you will:
•Performs Human Resources (HR) related activities, including completing, reviewing, and coordinating Personnel Requisition Forms (PRFs), Job Descriptions (JDs), and Personnel Action Forms (PAFs) to ensure compliance with agency policy. Develop, review, revise, and implement human resources division policies and procedures. Acts as the division HR liaison.
•Serves as an external training program liaison for FM courses and instructors. Monitors and ensures compliance with all division policies and procedures related to training. Assist external and internal students with FM training class registrations, class evaluations and training certificates of completion. Coordinate the monthly processing of computer software updates and reset passwords on all training computers every 90 days. Develop and implement policies and procedures to ensure appropriate operations.
•Serves as the internal division training coordinator to ensure employees are complying with the mandatory training requirements and number of completed hours required each fiscal year for management and staff. Registers employees for classes on learning platforms (ex. Percipio Learn Center) and prepares monthly reports to monitor compliance. Develop and maintain procedures to ensure continuity of operations.
•Serves as backup to Fiscal Management's executive assistant as needed. Coordinating calendars, meetings and other activities with other governmental agencies, executives, and organizations on behalf of the division director and assistant director and division managers. Assist division directors, managers, supervisors, and staff with general administrative duties.
•Performs time and leave related activities for the division to ensure employees are accurately reporting time and leave in the Centralized Accounting and Payroll/Personnel System (CAPPS). Assists Payroll department by ensuring all timesheets have been submitted and approved in CAPPS for all Fiscal Management employees. Researches and corrects employee leave errors in CAPPS. Records, monitors and ensures compliance with WALT/Telework Schedules and telework agreements for all staff.
•Serves as backup to purchasing activities, including obtaining price quotes, entering requisitions into automated system(s), reconciling invoices and purchase orders, distributing purchases and handling returns. Develop and maintain procedures to ensure continuity of operations. Assists in maintaining division supply cabinets and office supply stock. Place routine orders, distribute and maintain a sufficient level of supplies.
•Ensures that inquiries received and action items initiated by electronic and physical mail are distributed appropriately and monitored for completion and appropriate follow up.
•Serves as the division Additional Duty Safety Officer (ADSO) (monitors the safety and health environment of the staff within the division; maintains and communicates the division evacuation procedures and ensure safety officers are assigned and educated to assist in the event of building evacuation).
•May serve as the division's primary or backup liaison for property, records management, facilities and executive management.
•Perform other related duties as assigned.
Maximize Your Earnings!
At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Important Note to the Candidate:
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
MILITARY PREFERENCE
To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.
Additional MOS can be found at the State Auditor's Office,
Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.
Applications submitted through Work in Texas:
Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.
An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.