CAPPS, Inc.
Comptroller - Senior Purchaser (Purchaser VII)
CAPPS, Inc., Austin, Texas, us, 78716
Job Description
Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00047237
Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.
Are you ready to grow, make a positive impact?
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.
Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.
About The Division
Join the Contract Administration & Procurement division as a Procurement and Contract Professional! Work involves overseeing and/or establishing program goals and objectives; planning, organizing, coordinating, and preparing specifications for purchasing goods and services. Researches, oversees, organizes, and manages the planning and execution of large and complex CPA procurements. Manages key projects and solicitations from initiation to contract award and execution. Includes managing schedules, deliverables, coordinating tasks and reporting to key stakeholders, management, and executive project sponsors.
Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.
Qualifications:
Minimum Qualifications
Education:
Graduation from an accredited four-year college or university with a bachelor's degree. Experience:
Six (6) years of experience with supply chain management, procurement, contract management/monitoring, or auditing Five (5) years of experience with facilitating meetings and work sessions Preferred Qualifications
Preferred Education:
Graduation from an accredited college or university with a bachelor's degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law. Preferred Experience:
Experience managing high value contracts or conducting procurements (especially Information Technology purchases). Experience working with the Centralized Accounting and Personnel Payroll System (CAPPS), including the contracts module. Experience effectively managing complex workloads, working with large teams, and coordinating/directing teams. Experience with planning, developing, drafting, managing, or overseeing contract instruments or purchase orders per the guidelines and procedures published within the Texas Procurement Manual and the Texas Contract Management Guide. Substitutions
One additional year of experience with procurement, contract administration, contract management, contract evaluation auditing, or monitoring of vendors may substitute for thirty (30) semester hours of the required education, with a maximum substitution of 120 semester hours (four years). Certification as a Certified Texas Contract Manager (CTCM) may substitute for up to one year of required experience or thirty (30) semester hours (one year) of the required education but may not substitute for both experience and education. Licenses and Certifications
Certification as a Certified Contract Developer (CTCD) must be obtained within 6 months of employment. Certification as a Certified Texas Contract Manager (CTCM) must be obtained within 12 months of employment. Preferred Certifications :
Certified CTCD and/or CTCM certifications at the time of interview. Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, telephone and client/customer contact. It requires the ability to bend, stoop, kneel, and reach as needed filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. The individual must be able to lift, pull physically handle, and transport records, documents, boxes, and all related information, weighing up to 30 pounds when required. The individual must be able to sit for long periods of time when commuting to and from assigned destination.
In this role you will:
Planning and Procurement
Plans, prepares and executes purchases and solicitations for all agency goods and services (furniture, consumables, software, hardware, professional services, etc.), coordinates evaluations, negotiations, and subsequent contract awards. Performs contract development and procurement-related activities which may include, but are not limited to, the receipt and processing of requisitions, assessment of business needs, development and review of specifications, development and review of scopes of work, identification and selection of procurement methods, identification and preparation of evaluation criteria, preparation and advertising of solicitation documents, tabulation of respondent bids, evaluation of respondent proposals, negotiation of proposals, and the preparation and completion of contract award documents. Enters and reviews procurement data and coordinates the maintenance of associated files. Follows and ensures compliance with legislative and regulatory requirements related to CPA procurement transactions including adherence to the State Procurement and Contract Management guide and the HUB program. Provides support and assist in Procurement planning and coordination. Provides Procurement business process documentation and training, as needed. Works with other key stakeholders to provide assistance and guidance in business process program and coordination. Contract Management and Monitoring
Oversees the operations and activities of management and monitoring for CPA contract performance, including developing and tracking key metrics with agency contract managers. Works with assigned contract managers across the agency and maintains and trains on the Monitoring Schedule for high-risk contracts that ensures agency can validate vendor contract deliverable content expectations, acceptance criteria, and contract delivery dates, quality, contents, and documentation standards with the contract manager/monitor. Coordinates with agency contract manager, monitors, and business owners to affirm that contract deliverables are reviewed and accepted by all appropriate parties before signing acceptance. Coordinates with contract managers to ensure all vendor deliverables have been accepted prior to authorizing payment of invoices. Assists and supports purchasers, end-users, and contract managers and/or monitors with all phases of the contract life cycle. Oversees contractors, temporary employees, and interns as needed. Business Process Program Coordination and Analysis
Provides support and assistant in program planning and coordination. Provides business process documentation and training, as needed. Works with other key stakeholders to provide assistance and guidance in business process program and coordination. Performs other related duties as assigned.
Maximize Your Earnings!
At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Important Note to the Candidate:
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
MILITARY PREFERENCE
To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.
Additional MOS can be found at the State Auditor's Office,
Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.
Applications submitted through Work in Texas:
Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.
An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.
Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00047237
Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.
Are you ready to grow, make a positive impact?
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.
Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.
About The Division
Join the Contract Administration & Procurement division as a Procurement and Contract Professional! Work involves overseeing and/or establishing program goals and objectives; planning, organizing, coordinating, and preparing specifications for purchasing goods and services. Researches, oversees, organizes, and manages the planning and execution of large and complex CPA procurements. Manages key projects and solicitations from initiation to contract award and execution. Includes managing schedules, deliverables, coordinating tasks and reporting to key stakeholders, management, and executive project sponsors.
Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.
Qualifications:
Minimum Qualifications
Education:
Graduation from an accredited four-year college or university with a bachelor's degree. Experience:
Six (6) years of experience with supply chain management, procurement, contract management/monitoring, or auditing Five (5) years of experience with facilitating meetings and work sessions Preferred Qualifications
Preferred Education:
Graduation from an accredited college or university with a bachelor's degree in Business, Public Administration, Supply Chain Management, Procurement, Computer Science, or Law. Preferred Experience:
Experience managing high value contracts or conducting procurements (especially Information Technology purchases). Experience working with the Centralized Accounting and Personnel Payroll System (CAPPS), including the contracts module. Experience effectively managing complex workloads, working with large teams, and coordinating/directing teams. Experience with planning, developing, drafting, managing, or overseeing contract instruments or purchase orders per the guidelines and procedures published within the Texas Procurement Manual and the Texas Contract Management Guide. Substitutions
One additional year of experience with procurement, contract administration, contract management, contract evaluation auditing, or monitoring of vendors may substitute for thirty (30) semester hours of the required education, with a maximum substitution of 120 semester hours (four years). Certification as a Certified Texas Contract Manager (CTCM) may substitute for up to one year of required experience or thirty (30) semester hours (one year) of the required education but may not substitute for both experience and education. Licenses and Certifications
Certification as a Certified Contract Developer (CTCD) must be obtained within 6 months of employment. Certification as a Certified Texas Contract Manager (CTCM) must be obtained within 12 months of employment. Preferred Certifications :
Certified CTCD and/or CTCM certifications at the time of interview. Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the incumbent to primarily perform sedentary office work; however, mobility (standing and walking) is routinely required to carry out some duties. It requires extensive computer, telephone and client/customer contact. It requires the ability to bend, stoop, kneel, and reach as needed filing and similar routine office duties. The job also requires normal cognitive abilities requiring the ability to learn, recall, and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory requirements are required for reading printed materials and computer screens and communicating with internal and external customers. The individual must be able to lift, pull physically handle, and transport records, documents, boxes, and all related information, weighing up to 30 pounds when required. The individual must be able to sit for long periods of time when commuting to and from assigned destination.
In this role you will:
Planning and Procurement
Plans, prepares and executes purchases and solicitations for all agency goods and services (furniture, consumables, software, hardware, professional services, etc.), coordinates evaluations, negotiations, and subsequent contract awards. Performs contract development and procurement-related activities which may include, but are not limited to, the receipt and processing of requisitions, assessment of business needs, development and review of specifications, development and review of scopes of work, identification and selection of procurement methods, identification and preparation of evaluation criteria, preparation and advertising of solicitation documents, tabulation of respondent bids, evaluation of respondent proposals, negotiation of proposals, and the preparation and completion of contract award documents. Enters and reviews procurement data and coordinates the maintenance of associated files. Follows and ensures compliance with legislative and regulatory requirements related to CPA procurement transactions including adherence to the State Procurement and Contract Management guide and the HUB program. Provides support and assist in Procurement planning and coordination. Provides Procurement business process documentation and training, as needed. Works with other key stakeholders to provide assistance and guidance in business process program and coordination. Contract Management and Monitoring
Oversees the operations and activities of management and monitoring for CPA contract performance, including developing and tracking key metrics with agency contract managers. Works with assigned contract managers across the agency and maintains and trains on the Monitoring Schedule for high-risk contracts that ensures agency can validate vendor contract deliverable content expectations, acceptance criteria, and contract delivery dates, quality, contents, and documentation standards with the contract manager/monitor. Coordinates with agency contract manager, monitors, and business owners to affirm that contract deliverables are reviewed and accepted by all appropriate parties before signing acceptance. Coordinates with contract managers to ensure all vendor deliverables have been accepted prior to authorizing payment of invoices. Assists and supports purchasers, end-users, and contract managers and/or monitors with all phases of the contract life cycle. Oversees contractors, temporary employees, and interns as needed. Business Process Program Coordination and Analysis
Provides support and assistant in program planning and coordination. Provides business process documentation and training, as needed. Works with other key stakeholders to provide assistance and guidance in business process program and coordination. Performs other related duties as assigned.
Maximize Your Earnings!
At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Important Note to the Candidate:
Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
MILITARY PREFERENCE
To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.
Additional MOS can be found at the State Auditor's Office,
Military Crosswalk Guide.
The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.
Applications submitted through Work in Texas:
Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.
An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.